Personal Assistant

The Role

Hybrid, Glasgow Based 

We are seeking an organised, proactive, and professional Personal Assistant. This is a varied role that requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will play a key role in ensuring the smooth day-to-day operation of the business by coordinating schedules, managing communications, and supporting various administrative functions.

Key Responsibilities

• Managing diaries, calendars, and scheduling appointments.
• Coordinating meetings, preparing agendas, and taking minutes where required.
• Handling incoming calls, emails, and correspondence professionally.
• Booking travel, accommodation, and arranging itineraries.
• Preparing reports, presentations, and business documents.
• Maintaining accurate records, files, and confidential information.
• Liaising with internal departments, clients, and external stakeholders.
• Supporting the organisation and coordination of events and meetings.
• Assisting with general administrative tasks and office operations.
• Managing competing priorities and ensuring deadlines are met.

Skills & Experience

• Previous experience in a Personal Assistant, Executive Assistant, or Administrative role.
• Excellent organisational and time management skills.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Professional, adaptable, and able to work independently.
• Excellent interpersonal and stakeholder management skills.