PMO Analyst (Project Management Office)

PMO Analyst (Project Management Office) Associate

About the role: PMO supports delivery excellence across a portfolio of programmes and projects. You will partner with Delivery Managers, Product, Engineering, Finance and Risk/Controls to ensure initiatives are planned well, governed effectively and executed on time. You’ll drive standards, reporting, dependency/risk management, and process improvements, while coaching teams on best practices.

Key responsibilities

• Portfolio governance and oversight
• Coordinate portfolio routines and provide administrative support; ensure decisions, actions, and follow-ups are tracked and closed.
• Maintain standards and cataloguing of documentation across projects and product
• Ensure alignment to policies, procedures, delivery frameworks and controls

Planning and delivery execution

Facilitate development of integrated plans and schedules across the organisation and dependency mapping across projects, programmes and business areas

Monitor progress against scope, schedule, and budget; surface variances and drive corrective actions with delivery leads.

Manage scope adjustments; document impacts and secure approvals.

Resource management

Maintain view on overall resource allocation within assigned area

Partner with Finance on forecasting, capitalisation, budget tracking and benefits realisation.

Risk, issue, and dependency management

Support identification dependencies, risks and issue and maintain required documentation to support; driving mitigation plans and coordinating/tracking timely resolution.

Reporting and analytics

Develop and monitor portfolio performance metrics and dashboards. Produce concise, executive-ready status reports and portfolio KPIs.

Process and methodology

Champion delivery frameworks such as the JPM PI product delivery lifecycle, support adherence with Product Governance Procedure and PMO standards.

Identify and implement continuous improvements in tools, templates, and ways of working.

Stakeholder engagement and communication

Craft clear narratives for senior leaders; tailor content by audience.

Facilitate workshops, planning sessions, and retros to align teams and unblock delivery.

Change management and readiness

Support organisational change readiness, training, and communications planning, often in collaboration with operations.

Qualifications

• 4-6 years of progressive experience in PMO, program/project management, or portfolio operations within complex, matrixed organizations.
• Strong command of delivery methodologies and governance practices.
• Demonstrated experience managing schedules, budgets/forecasts, RAID, and change control across multiple projects.
• Proficiency with Jira/Confluence a must, other PPM/work management tools a plus. Demonstrated ability to embed AI tools into workflows a significant bonus.
• Advanced Excel and PowerPoint skills for analytics and executive storytelling.
• Excellent communication, facilitation, and stakeholder management skills; able to influence without authority.
• Strong analytical and problem-solving abilities; comfortable with ambiguity and fast-changing priorities.

What you’ll bring

• A structured and meticulous mindset with a bias for action and continued improvement.
• Ability to translate complex delivery data into clear, actionable insights.
• Collaboration and diplomacy across a wide range of business and technology stakeholders.

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