PMO Coordinator

If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.

We are seeking a highly organised and proactive PMO Coordinator to join our customers growing team. This is a varied and rewarding role supporting project delivery, office administration, sales operations, invoicing processes, timesheet management, and customer engagement across NHS and Healthcare sector clients.

The role will appeal to candidates with a blend of project support, operations, finance administration, and NHS stakeholder management experience.

The successful candidate will play a key role in ensuring the smooth operation of business activities whilst providing exceptional support to internal teams and external healthcare stakeholders.

This position would suit someone with previous experience in a PMO, project support, office management, service coordination, or administrative roles within the NHS, healthcare, medical technology, consultancy, or related sectors.

Key Responsibilities

• PMO & Project Administration
• Provide administrative support to project managers and programme teams.
• Maintain project documentation, trackers, reports, and governance records.
• Support project planning, scheduling, and resource coordination.
• Organise project meetings, prepare agendas, and record meeting minutes.
• Monitor project actions and ensure timely follow-up.
• Office Administration
• Sales Administration
• Manage day-to-day office administration activities.
• Maintain filing systems, records, and business documentation.
• Ensure office processes operate efficiently and effectively.
• Create and maintain customer records and CRM data.
• Produce quotations, proposals, and sales documentation.
• Support the sales team with order processing and contract administration.
• Track sales opportunities and assist with reporting activities.
• Invoicing & Timesheet Administration
• Monitor timesheet submissions and ensure compliance with company procedures.
• Liaise with finance teams regarding queries and payment tracking.
• Customer & NHS Stakeholder Engagement
• Act as a professional first point of contact for NHS and healthcare customers.
• Build strong working relationships with clients and stakeholders. xwwtmva
• Manage customer enquiries and support requests.
• Coordinate meetings and communications with NHS trusts and healthca
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