Open role
Prison Administrator
- Aggregated by CV-Library
- HP18, Edgcott, Buckinghamshire
- Temporary
- Full Time
- £31,200 - £31,200 Per Hour
Job Description
Job Title: Prison Administrator
Location: HMP Grendon and Springhill - Grendon Underwood HP18 0TL
Hours: 37.5 hours per week – Monday – Friday 9.00am – 5.00pm
Trust Location: Oxford Health NHS Foundation Trust
Role type: Temporary for 6 months with possibility of extension
Reference: 90286
Role details
To provide administrative and secretarial support to the prison integrated mental health
multidisciplinary team, including the matron, team manager, consultant psychiatrist and other members of the team.
Duties to include but not limited to:
* Using typing skills, to produce correspondence and reports as required for the MDT.
* Organising and attending meetings, preparing agendas, ensuring all appropriate
arrangements have been made prior to meetings, including collation and distribution of any
relevant papers, taking minutes, and ensuring their timely distribution.
* Arrange meetings and appointments and ensure diaries / system one ledgers are efficiently
maintained and coordinated for the multidisciplinary team.
* Administration support for Psychiatrist’s including minuting meetings, preparing letters and
discharge summaries and liaison with external mental health hospitals to support with referrals for those that require transfer to mental health hospitals.
* Receiving complex or sensitive information and ensuring that the information is shared with clinicians in a timely manner.
* Entering patient information into System1 ensuring the information is entered accurately
and in a timely manner. This includes updating demographic information, uploading
correspondence, creating new/ending referrals as needed.
* To work with, and support, other forensic administrators to maintain a comprehensive and
equitable administrative service. To provide cover for other administrators in times of
absence.
* To appropriately report and record accidents/incidents and comply with Health and Safety
regulations.
* Taking appropriate action with regards to communication made and received by telephone,
letter, and e-mail. This potentially includes communications with patients, carers, external
agencies e.g., requests for consultants to call back external stakeholders, requests for MoJ
paperwork.
* Liaising with Community Mental health Teams to gather information and to complete follow
ups on patients after their release.
This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
* Experience of using Microsoft Word and other Microsoft packages to include external databases and system packages.
* Prison clearance
* Excellent typing skills
* Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
* Previous experience within an NHS/healthcare/prison setting.
* Good written and verbal skills
As a member of NHS Professionals, you have fantastic benefits:
* Competitive pay rates- work this week, get paid next week
* Essential support when you need it- 24/7 365 days- call us anytime
* Multi locational- work across neighbouring Trusts
* Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
* Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
* Training and development opportunities- Keep up with the essentials and more
* Build holiday allowance for every shift you work- your work life balance is important to us
* Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
NHS Professionals manage your data, please see our Privacy Notice on our website
Location: HMP Grendon and Springhill - Grendon Underwood HP18 0TL
Hours: 37.5 hours per week – Monday – Friday 9.00am – 5.00pm
Trust Location: Oxford Health NHS Foundation Trust
Role type: Temporary for 6 months with possibility of extension
Reference: 90286
Role details
To provide administrative and secretarial support to the prison integrated mental health
multidisciplinary team, including the matron, team manager, consultant psychiatrist and other members of the team.
Duties to include but not limited to:
* Using typing skills, to produce correspondence and reports as required for the MDT.
* Organising and attending meetings, preparing agendas, ensuring all appropriate
arrangements have been made prior to meetings, including collation and distribution of any
relevant papers, taking minutes, and ensuring their timely distribution.
* Arrange meetings and appointments and ensure diaries / system one ledgers are efficiently
maintained and coordinated for the multidisciplinary team.
* Administration support for Psychiatrist’s including minuting meetings, preparing letters and
discharge summaries and liaison with external mental health hospitals to support with referrals for those that require transfer to mental health hospitals.
* Receiving complex or sensitive information and ensuring that the information is shared with clinicians in a timely manner.
* Entering patient information into System1 ensuring the information is entered accurately
and in a timely manner. This includes updating demographic information, uploading
correspondence, creating new/ending referrals as needed.
* To work with, and support, other forensic administrators to maintain a comprehensive and
equitable administrative service. To provide cover for other administrators in times of
absence.
* To appropriately report and record accidents/incidents and comply with Health and Safety
regulations.
* Taking appropriate action with regards to communication made and received by telephone,
letter, and e-mail. This potentially includes communications with patients, carers, external
agencies e.g., requests for consultants to call back external stakeholders, requests for MoJ
paperwork.
* Liaising with Community Mental health Teams to gather information and to complete follow
ups on patients after their release.
This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.
You’ll learn the following whilst working at the trust:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
* Experience of using Microsoft Word and other Microsoft packages to include external databases and system packages.
* Prison clearance
* Excellent typing skills
* Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
* Previous experience within an NHS/healthcare/prison setting.
* Good written and verbal skills
As a member of NHS Professionals, you have fantastic benefits:
* Competitive pay rates- work this week, get paid next week
* Essential support when you need it- 24/7 365 days- call us anytime
* Multi locational- work across neighbouring Trusts
* Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
* Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
* Training and development opportunities- Keep up with the essentials and more
* Build holiday allowance for every shift you work- your work life balance is important to us
* Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
NHS Professionals manage your data, please see our Privacy Notice on our website