Procurement & Facilities Co-Ordinator

About The Role

Looking to kick-start your career in property or develop your administration experience within a fast-paced, professional environment? An exciting opportunity has arisen to join Foxtons as an Administration Assistant, supporting our Procurement & Facilities team. This role offers exposure to a wide range of business functions, making it ideal for someone who enjoys staying organised, solving problems, and working collaboratively in a busy team.

The Role

As an Administration Assistant, you'll play a key role in supporting the day-to-day operations of the Procurement & Facilities department, helping to ensure our offices and teams have everything they need to succeed.

Key Responsibilities

• Providing general administrative support, including managing emails, telephone enquiries, and data entry.
• Assisting with procurement processes and supplier administration.
• Supporting facilities management activities across the business.
• Monitoring and managing issues reported through our facilities software platform, MaintainX.
• Processing approved purchase requests and raising purchase orders.
• Recording and processing supplier invoices for payment accurately and efficiently.
• Building strong working relationships with internal departments, contractors, and suppliers.
• Responding to queries promptly and maintaining accurate records.
• Coordinating with contractors and suppliers as required.
• Keeping stakeholders informed and ensuring effective communication across the team.
• Providing support and cover for colleagues when needed.
• Assisting with ad hoc projects and administrative tasks.

About You

We're looking for someone who is enthusiastic, organised, and eager to learn.

You’ll thrive in this role if you have:

• Strong organisational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills.
• A proactive, positive attitude and willingness to get involved.
• The ability to work both independently and as part of a team.
• Great attention to detail and accuracy.
• A flexible approach and enthusiasm for learning new skills.
• A reliable, professional, and approachable manner.

Skills & Experience

• Excellent numeracy and literacy skills.
• Good working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Previous experience in an administration, operations, or finance environment is beneficial but not essential, as full training will be provided.

What We Offer

• Comprehensive training and ongoing development.
• Excellent long-term career progression opportunities.
• Exposure to a wide range of business functions and departments.
• A vibrant and social company culture, including company-funded events.
• Diversity and inclusion networks.
• One paid volunteering day each year and an additional day off to celebrate your birthday.
• A comprehensive wellbeing package, including enhanced sick pay, access to confidential counselling, Mental Health First Aiders, and coaching support.
• Enhanced family-friendly policies, including generous shared parental leave.

About The Company

At Foxtons, we’re renowned for setting the standard in the property industry. For over 40 years, we’ve built a market-leading business driven by exceptional people, industry expertise, and innovative technology.

With a network of more than 60 offices across London and Surrey, we provide outstanding service to buyers, sellers, landlords, tenants, and investors. Our award-winning training programmes and industry-leading technology empower our teams to deliver an exceptional customer experience while building successful and rewarding careers.

If you’re looking for an opportunity to join a dynamic business and build valuable experience with one of London’s best-known property brands, we’d love to hear from you.

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