Project Administrator

Role Overview

Our client is seeking a highly organised and proactive Part‑Time Administrative Assistant to support the daily operations of their electrical contracting business.

This role is focused mainly on projects administration and support and plays a key part in ensuring projects are well coordinated, records are accurately maintained, and communication flows effectively between internal teams, suppliers and clients.

Working Pattern

• Part‑time
• 3 Days a week
• 9:00am–5:00pm
• Initially fully remote, moving to a hybrid model (approximately 3 days office‑based)
• Flexibility required in line with business needs

Key Responsibilities

• Diary & Schedule Management
• Maintain and coordinate calendars for management and project teams
• Arrange meetings, site visits and engineer schedules efficiently
• Adjust priorities and schedules in line with business needs

Invoicing & Financial Administration

Prepare and issue invoices accurately and promptly

Monitor outstanding invoices and assist with credit control

Support purchase order processing and expense tracking

Ensure receipts and expenses are collated and submitted to the accountant monthly

Project & Job Tracking

Maintain records of current and upcoming projects

Track key job details including location, costings, materials and timelines

Monitor tender‑stage projects and update stakeholders

Ensure all documentation is accurate and up to date

Procurement & Supplier Liaison

Liaise with suppliers regarding materials and requirements

Track orders, deliveries and timelines

Support cost tracking and supplier coordination

Communication & Correspondence

Draft and manage professional email communications

Act as a key contact for clients, suppliers and internal teams

Handle incoming calls and general enquiries

Administrative Support

Maintain organised digital and physical filing systems

Prepare reports, spreadsheets and documentation

Assist with compliance and health & safety documentation where required

Essential Requirements

• Strong organisational and time management skills, particularly diary coordination
• Experience with invoicing and financial administration tasks
• Excellent written and verbal communication skills
• Ability to produce clear, professional written communication
• Proficiency in Microsoft Office, especially Excel for data tracking and reporting
• High level of accuracy and attention to detail
• Ability to manage multiple tasks and prioritise effectively

Desirable

• Previous experience within construction or electrical contracting environments

What’s on Offer

• Part‑time hours across 3 days per week
• Remote working initially
• Hybrid working model as the role develops
• Opportunity to join a growing business
• Clear scope for progression

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