Project Coordinator/PA

Project Coordinator / Executive Assistant – 12-Month FTC London | Hybrid | £38,000–£40,000

We’re working with a highly respected executive search and leadership advisory firm to appoint an experienced Project Coordinator / Executive Assistant on a 12-month maternity cover contract.

This is an excellent opportunity for an experienced PA, EA or senior coordinator who enjoys working in a fast-paced, high-volume environment and is looking for a role combining senior-level support, stakeholder management and project coordination.

You’ll provide support to a senior Director within the firm’s public sector and regulated markets practice, helping to keep a busy portfolio of executive search assignments running smoothly from start to finish.

The role

This is a varied position combining high-level diary and executive support with search project coordination.

You’ll be responsible for:

• Managing a complex and fast-moving diary
• Coordinating meetings, interviews, assessments and travel
• Supporting a senior Director with day-to-day priorities
• Coordinating multiple executive search assignments simultaneously
• Managing timelines, deadlines and project milestones
• Liaising with clients, candidates, consultants and internal stakeholders
• Preparing high-quality documents and correspondence
• Maintaining accurate records and candidate information
• Managing a high volume of emails and communication
• Ensuring processes are followed accurately and efficiently
• Acting as a professional and responsive point of contact for senior stakeholders

About you

You’ll ideally have several years’ experience as a PA, EA, Executive Assistant, Project Coordinator or similar, with experience supporting a senior individual or managing complex coordination.

Executive search experience is not essential.

What matters most is that you are:

• Highly organised and able to manage competing priorities
• Excellent at diary management and coordination
• Comfortable working at pace and managing high volumes of activity
• Extremely accurate and detail-oriented
• Confident dealing with senior stakeholders
• Proactive and solutions-focused
• Calm under pressure
• A strong communicator, both verbally and in writing
• Discreet, professional and trusted with confidential information
• Comfortable managing processes and keeping multiple projects on track

The opportunity

This is a great opportunity to join an established and highly regarded organisation where you’ll work alongside experienced senior professionals and play a key role in delivering important leadership appointments.

The successful candidate will be joining a collaborative and supportive team, with a hybrid working arrangement of three days in the London office and two days from home.

Salary: £38,000–£40,000

Contract: 12-month maternity cover

Location: London

Working pattern: 9am–6pm, with flexibility

Hybrid: 3 days office / 2 days home

If you’re an experienced PA, EA or Project Coordinator who thrives on being busy, enjoys working with senior people and takes pride in keeping complex processes running seamlessly, we’d love to hear from you.

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