Projects Assistant

Project Assistant

RAD Hotel Group

Full-Time

We’re looking for a highly organised and proactive Project Assistant to work closely with our Company Director, supporting a varied range of development and refurbishment projects across RAD Hotel Group.

From new restaurant concepts and bedroom renovations to gym openings and wider hotel improvements, this is a varied role where you’ll help turn ideas and plans into reality. You’ll accompany the Company Director to meetings across our hotel portfolio and provide practical support with sourcing, ordering and coordinating furniture, décor, equipment and other project requirements.

This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things organised and can confidently manage multiple tasks and priorities. You’ll help bring structure and efficiency to each project, ensuring orders, stock, information and deadlines are carefully tracked from beginning to completion.

Part of the award-winning, family-owned RAD Hotel Group, our hotels across Scotland each have their own unique personality while sharing the same RAD values of quality, passion and genuine care for our guests and our people.

What You’ll Be Doing:

• Working closely with the Company Director on projects across the RAD Hotel Group portfolio.
• Attending supplier, design and project meetings at Head Office, hotel locations and suppliers’ offices.
• Sourcing and ordering furniture, décor, equipment, furnishings and other project items.
• Obtaining quotations and helping to compare products, prices, lead times and supplier options.
• Maintaining accurate records of orders, costs, deliveries and outstanding items.
• Monitoring orders and following up with suppliers to ensure deadlines are met.
• Checking deliveries and coordinating the distribution of items to the correct hotel or project.
• Organising and monitoring project-related stock and stored items.
• Keeping samples, specifications, product information and project documents organised and up to date.
• Communicating with hotel teams, suppliers, contractors and other stakeholders.
• Providing administrative and practical support throughout each project.
• Identifying potential delays or issues and raising them promptly.
• Helping to ensure projects remain organised, efficient and on schedule.

What We’re Looking For:

• An exceptionally organised individual with excellent attention to detail.
• A proactive, practical approach and the ability to work on your own initiative.
• Strong administrative and record-keeping skills.
• The ability to manage several projects, orders and priorities simultaneously.
• Confident communication skills and a professional manner.
• Good working knowledge of Microsoft Office, including Excel, Word and Outlook.
• Confidence communicating with suppliers and following up on orders and deliveries.
• Good numerical skills and the ability to check quotations, quantities and costs accurately.
• A reliable and flexible approach, with a willingness to support a wide variety of tasks.
• Previous experience in project support, purchasing, procurement, administration, stock coordination, interiors or hospitality would be beneficial.
• A full UK driving licence and the ability to travel regularly between RAD Hotel Group locations.

What We’ll Offer You:

• Competitive salary, depending on experience.
• Training and development opportunities.
• Career progression within a growing, family-owned hotel group.
• Discounts across all RAD Hotel Group venues, including dining, stays, spa and more!
• Birthday incentive.
• Length of service incentive.
• The opportunity to contribute to varied and exciting projects across our hotel portfolio.

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