Purchasing Assistant

About the Role

Our client is seeking an organized and proactive Purchasing Assistant to support their busy procurement team in Portsmouth . This role is essential for the smooth day-to-day operation of the purchasing department, involving order processing, supplier communication, and maintaining accurate records. You will work closely with buyers and managers to ensure that goods and services are acquired efficiently and at competitive prices. The ideal candidate will have a keen eye for detail and a strong desire to learn about the procurement process within a dynamic commercial setting.

Key Responsibilities

• Process purchase requisitions and generate purchase orders accurately and efficiently.
• Communicate with suppliers to confirm order details, delivery times, and pricing.
• Maintain up-to-date records of purchase orders, invoices, and supplier information in the procurement system.
• Assist with tracking deliveries and resolving any issues related to order fulfillment or discrepancies.
• Provide administrative support to the purchasing team, including filing, data entry, and report generation.
• Support buyers in sourcing activities and obtaining quotations from potential suppliers.

Requirements

• Previous experience in an administrative or purchasing support role is advantageous.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite, especially Excel for data management.
• Excellent communication and interpersonal skills for liaising with suppliers and internal teams.
• A proactive attitude and a willingness to learn the intricacies of the purchasing function.
• Attention to detail and a commitment to accuracy in all tasks.

Benefits

• Competitive starting salary and opportunities for progression.
• On-the-job training and professional development within the purchasing function.
• A friendly and supportive team environment in Portsmouth .
• Standard company benefits including holiday pay and pension contribution.
• Exposure to a wide range of procurement activities.