Receptionist - Milton Keynes

Receptionist / Front of House Coordinator

Milton Keynes Area | £30,000 - £35,000 | Full-Time | On-Site (5 Days per Week)

About the Role

We are seeking a professional, proactive, and highly organised Receptionist / Front of House Coordinator to provide a first-class experience for employees, visitors, contractors, and senior stakeholders.

This is a varied role combining front-of-house responsibilities, office administration, executive support, visitor management, and workplace coordination. You will be the face of the business, ensuring the smooth day-to-day operation of reception services while providing administrative support to senior leaders and coordinating a range of site services.

Key Responsibilities

Reception & Visitor Management

• Provide professional and welcoming reception coverage for employees, visitors, and contractors.

• Manage visitor registrations, inductions, and access requirements.

• Maintain accurate visitor records and ensure a consistently positive front-of-house experience.

Administration & Executive Support

• Support senior leaders with diary management, meeting coordination, travel arrangements, expenses, and document preparation.

• Coordinate visitor itineraries, workshops, and events, ensuring all requirements are delivered accurately and on time.

Workplace & Facilities Coordination

• Coordinate meeting rooms, catering, hospitality, and other workplace services.

• Liaise with Facilities, IT, Security, Health & Safety, and external suppliers to resolve day-to-day operational issues and ensure actions are completed promptly.

Access & Compliance Administration

• Administer access control, badge management, vehicle access, and emergency roll-call records.

• Maintain accurate records, process requests efficiently, and ensure compliance with established site procedures.

How Success Will Be Measured

• Providing a professional reception service with positive feedback from visitors, employees, and stakeholders.

• Maintaining accurate visitor, access, and compliance records with minimal errors.

• Delivering executive and administrative support to agreed deadlines with a high level of accuracy.

• Ensuring workplace services, meetings, and hospitality arrangements are delivered smoothly with minimal disruption or booking conflicts.

What We're Looking For

• Previous experience in a reception, front-of-house, office coordination, administration, or executive support role.

• Excellent customer service and communication skills.

• Experience coordinating meetings, diaries, visitors, and administrative activities.

• Proficiency in Microsoft Outlook, Teams, Word, Excel, and other Microsoft Office applications.

• Strong attention to detail and ability to handle confidential information professionally.

Desirable

• Experience within an engineering, manufacturing, technical, or corporate environment.

• Experience with visitor management, access control, roll-call, or workplace systems.

• Experience coordinating events, hospitality, catering, and meeting logistics.

• Knowledge of purchasing processes, expenses, or supplier administration.

What's on Offer

• Salary of £30,000 - £35,000.

• Full-time, permanent position.

• Opportunity to work closely with senior stakeholders.

• Supportive and collaborative working environment.

If you enjoy delivering exceptional service, thrive in a fast-paced environment, and take pride in creating a positive first impression, we'd love to hear from you