Remote Event Planning & Logistics Coordinator

About the Role

Our client, a leading virtual event management company, is seeking a meticulous and proactive Remote Event Planning & Logistics Coordinator . This position is integral to the successful planning and execution of virtual and hybrid events hosted by our clients nationwide. You will manage the end-to-end logistics, coordinate with vendors, and ensure a seamless experience for all participants. This is a fully remote role, perfect for an individual who thrives in an organized, deadline-driven environment and possesses exceptional planning and communication skills, supporting clients from Wolverhampton and beyond without needing to be on-site.

Key Responsibilities

• Coordinate all aspects of virtual and hybrid event planning, including scheduling, platform setup, and technical requirements.
• Liaise with a diverse range of vendors, including caterers, AV providers, and virtual platform suppliers, to secure services and manage contracts.
• Develop detailed event timelines, run sheets, and contingency plans to ensure smooth operations.
• Manage event registration processes and communicate effectively with attendees regarding event details and logistics.
• Provide virtual event support during live sessions, troubleshooting technical issues and assisting participants.
• Maintain accurate event records, budgets, and post-event reports for analysis and improvement.

Requirements

• Proven experience in event planning, coordination, or project management, with a strong focus on logistics.
• Familiarity with virtual event platforms and technologies is highly desirable.
• Exceptional organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills, with the ability to manage multiple stakeholders.
• Proficiency in project management tools and standard office software.
• Self-disciplined and motivated to work effectively from a remote location.

Benefits

• Fully remote position offering excellent work-life balance.
• Competitive salary and performance-based incentives.
• Opportunity to work on diverse and innovative virtual and hybrid events.
• Access to online professional development resources and training.
• A collaborative and supportive remote team culture.