Remote Facilities Maintenance Coordinator

About the Role

Our client is looking for a highly organized and proactive Remote Facilities Maintenance Coordinator to manage and streamline maintenance operations across multiple sites. This role is critical for ensuring that all facilities are well-maintained, safe, and operational, all coordinated from a remote location. You will be the primary point of contact for maintenance requests, coordinating with in-house teams and external contractors to ensure timely and effective resolution of issues. This position offers a unique opportunity to leverage your organizational skills in a fully remote capacity, contributing to the smooth running of diverse facilities without the need for on-site presence.

Key Responsibilities

• Receive, log, and prioritize all incoming facilities maintenance requests from various stakeholders.
• Coordinate and schedule routine and emergency maintenance tasks with in-house technicians and external service providers.
• Obtain quotes, process work orders, and manage contractor performance to ensure quality and cost-effectiveness.
• Maintain comprehensive records of maintenance activities, equipment servicing, and repair history.
• Ensure compliance with health, safety, and environmental regulations across all managed facilities.
• Communicate effectively with building managers, tenants, and staff regarding maintenance schedules and updates.

Requirements

• Proven experience in a facilities management , coordination, or administrative role, preferably with maintenance responsibilities.
• Excellent organizational skills and the ability to manage multiple tasks and priorities effectively in a remote setting.
• Strong IT proficiency, including experience with facilities management software, CRM systems, and standard office applications.
• Effective communication and negotiation skills, with the ability to lianaise professionally with various parties.
• Ability to work autonomously, manage your own workload, and meet deadlines consistently.
• A proactive approach to problem-solving and a keen eye for detail.

Benefits

• Competitive salary with annual review.
• Fully remote working position offering significant flexibility.
• Opportunity to manage diverse facilities maintenance tasks.
• Access to professional development resources and training.
• Supportive virtual team environment and regular team check-ins.