Safe Staffing Projects and Systems Administrator

Job Title: Safe Staffing Projects and Systems Administrator

Location: John Radcliffe Hospital, Headley Way, Headington, Oxford, OX3 9DU

Hours: 15 hours per week – any 2 days across Monday – Friday 8.30AM – 4.30pm

Trust Location: Oxford University Hospitals NHS Foundation Trust

Role type: Temporary for 12 months with possibility of extension

Reference: 89907

Role details:

To provide a comprehensive administrative support service to the Lead Nurse for Safe Staffing and Nursing and Midwifery Regulation and the Safe Staffing Nurse Practitioner.

Duties to include but not limited to:

· To work as an integral part of the Safe Staffing and NMC Revalidation Team, supporting the project team and promoting a positive image for the Oxford University Hospitals NHS Trust.

· Co-ordinate education programmes pertaining to appraisal and the new NMC Revalidation electronic tool and the Safe Staffing and Patient acuity monitoring tool

· Undertake a wide range of administrative tasks and develop an expert knowledge and understanding of the systems and processes involved within the NMC revalidation and Safe Staffing project team.

· Possess an in depth knowledge of IT including the Microsoft Office suite and IPAMS to enable production of dashboards for NMC revalidation and Safe Staffing for review at Trust Board level

· Plan and manage own time using organisational and prioritising skills in the context of multiple demands from members of the management team.

· Process messages and deal with enquiries via the telephone, face to face and electronically as appropriate and take the necessary action.

· Co-ordinate and manage the administration function of meetings. Ensure that meeting agendas, papers, venues, refreshments and attendees are prepared sufficiently far in advance. Attend meetings to take formal/informal minutes when required.

· Arrange ad-hoc meetings and appointments as required and ensure all associated arrangements are in place.

· Attend mandatory training updates annually as per Trust policy.

· Adaptable and flexible to handle multiple tasks and priorities.

· Ability to deal with stressful situations such as tight deadlines in an environment of frequent interruptions.

· Using own initiative; ensure that documents and other typed materials are well presented

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

· Ability to plan and organise work to meet deadlines.

· IT Qualifications/Microsoft Office (Excel, PowerPoint, Outlook, Co-pilot)NHS experience (desirable)

· Ability to arrange meetings, collate papers, attend meetings and take minutes.

· Reliable and organised Paying attention to detail, with excellent interpersonal skills

· Excellent organisational ability

As a member of NHS Professionals, you have fantastic benefits:

· Competitive pay rates- work this week, get paid next week

· Essential support when you need it- 24/7 365 days- call us anytime

· Multi locational- work across neighbouring Trusts

· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone

· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements

· Training and development opportunities- Keep up with the essentials and more

· Build holiday allowance for every shift you work- your work life balance is important to us

· Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

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