Sales and Purchase Ledger Clerk

FMS Fire and Security provide consultancy, design, tender, installation, commissioning, training, maintenance and service for single, integrated and multi-discipline electronic fire and security systems. These systems incorporate Fire Detection, Fire Extinguishing Systems, Intruder Alarms, Closed Circuit Television, Access Control, Emergency Lighting and Voice Evacuation Systems, as well as Gates, Barriers, Turnstiles, Cabling and Security Lighting.

FMS Fire and Security Ltd are a Quality Assured company certified and audited through UKAS. We hold NSI Gold status for security disciplines and also NSI Gold Fire for the BAFE SP203 scheme.

Role Overview

We are seeking a detail-oriented Sales and Purchase Ledger Clerk to manage the sales and purchase ledgers, ensuring accurate and timely processing of invoices, payments, and reconciliations, while supporting cash flow management and maintaining strong financial controls.

Responsibilities

Key Responsibilities:

Raise and process customer invoices accurately and in a timely manner

Monitor customer accounts and ensure timely collection of outstanding debts

Allocate incoming payments to customer accounts

Reconcile customer accounts and resolve discrepancies

Produce aged debtor reports and highlight risks to management

Purchase Ledger (Accounts Payable)

Process supplier invoices, ensuring correct coding and approvals

Match purchase orders, delivery notes, and invoices (3-way matching)

Prepare and process payment runs (BACS, CHAPS, or other methods)

Reconcile supplier statements and resolve queries

Maintain supplier records and ensure accuracy of data

Manage expense claims and ensure compliance with company policy

General Accounting Duties

Assist with month-end processes, including reconciliations

Maintain accurate financial records and audit trails

Support internal and external audits as required

Respond to internal and external queries in a timely manner

Comply with company procedures and financial regulations

Skills and Experience required

Experience in sales and/or purchase ledger or general accounts role

Strong attention to detail and high level of accuracy

Ability to prioritise workload and meet deadlines

Strong communication skills, particularly when dealing with clients/suppliers

Problem-solving mindset with a proactive approach

Why Join Us?

Opportunity to develop within a supportive finance team

Exposure to a broad range of finance processes

Collaborative and dynamic working environment

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