Scheme Coordinator - Bedford

Duties and Responsibilities:

Reports to the Branch Registered Manager.

Ensuring all staff working in the Extra Care Scheme know their roles and attendance requirements.

To ensure that the company priority of a re-abling, outcome-focused ethos is always communicated.

Ensure all support plans and risk assessments are person centered and reviewed regularly.

Ensure all supervisions and spot checks are completed and up to date.

Ensure rotas are covered, and cover shifts if there is no other alternative.

Participate in the On Call of the service, including holding a work phone.

To provide ‘hands on’ care and support as and when required

Liaising with the Housing Providers manager on site to ensure a coordinated approach is working for the customer.

Communicating effectively internally and externally in writing.

To ensure that all necessary computerised and manual records are up to date and compliant.

Implementation of complaints procedure.

Ongoing liaison with all clients, customers / relatives, social workers and any other external agencies.

Providing a range of operational, managerial and administrative support for the development and ongoing existence of the Residents’ Committee at the scheme.

Preparation of regular company reports as needed.

Ensure training needs of all staff working in the scheme are communicated to the training team effectively.

Ensuring to maintain the training Matrix, both E-learning and face to face.

Ensuring all staff who are outstanding training or due to expire is communicated to the training team and put onto the training diary.

To undertake regular risk assessments, staff spot checks, and reviews with customers

To attend relevant training as and when required

Ensuring information is up to date, maintaining Health and Safety records and provide practical and emotional support to all staff and customers when required.

Ensure all folders maintained in the office are up to date and compliant, I.E the complaint folder, incident forms and time sheets etc.

Manage and assist the senior support workers with medication and medication returns

Audits of Mar charts and Log sheets

Assisting Employee’s with their Training, I.E online courses and completion of the care certificate booklet.

To assist the Training department in marking the Care Certificate Booklet and ensuring all pages are signed off correctly.

To ensure all compliance spreadsheets are updated regularly and complaint, I.E, safeguarding spreadsheet, supervisions and spot checks etc.

Personal Attributes:

Reliable and hard working

Flexible and good time management

Ability to show warmth and compassion

Ability to build and maintain rapports

Ability to cope well under pressure

Ability to cope with change in a fast paced environment

Qualifications

Knowledge of service provision in the care profession

Effective in all forms of communication

Experience of working with a customer focused business

Confident in decision making

To have or be working towards a diploma level in Health and Social Care or equivalent

Experience of working in a care or residential setting with suitable length of experience and qualification.

Completed the Care Certificate

Key Competencies:

To be able to plan, allocate and evaluate the workload of all staff.

To understand and implement legislation and regulations relevant to care and support staff and user groups.

To be able to maintain and communicate administrative systems.

To be able to select and effectively supervise all care staff working in sheltered accommodation.

To be able to arrange the implementation of induction and other relevant training programs, and to identify and communicate on-going training needs.

To be able to establish and maintain effective positive working relationships.

To be able to maintain good assessment and review procedures within a re-abling framework which become the foundation for appropriate care and support plans for all customers living in the Extra Care Scheme.

To be able to ensure that appropriate kinds of re-abling interventions take place to meet the customer’s needs and requirements.

To liaise with other agencies involved with the Extra Care Scheme and with the residents to ensure the provision of integrated services.

To have a good working knowledge of Health and Safety and confident in its communication