Senior Office Assistant

About the Role

Our client is seeking a proactive and experienced Senior Office Assistant to contribute to the smooth running of their operations in Edinburgh . This role involves providing comprehensive administrative support, assisting with daily office tasks, and contributing to a positive and efficient work environment. You will work closely with various teams, ensuring that administrative functions are handled with precision and professionalism. This hybrid position offers the opportunity to balance office-based collaboration with remote flexibility, making it ideal for someone seeking a structured yet adaptable role within a supportive team in Edinburgh .

Key Responsibilities

• Manage office reception, greeting visitors, answering phones, and directing inquiries to the appropriate personnel.
• Handle incoming and outgoing mail and deliveries, ensuring timely distribution and processing.
• Maintain office filing systems, both physical and digital, ensuring organization and easy accessibility.
• Order and manage office supplies, maintaining adequate stock levels and managing vendor relationships.
• Provide administrative support to staff, including document preparation, data entry, and scheduling assistance.
• Assist with organizing company events and meetings, coordinating logistics and attendee communication.

Requirements

• Previous experience as an Office Assistant or in a similar administrative role, with demonstrated progression.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Effective communication and interpersonal skills, able to interact professionally with colleagues and visitors.
• Ability to work independently and as part of a team in a hybrid work model.

Benefits

• Competitive salary based on experience and skills.
• Hybrid working arrangement offering flexibility.
• Opportunities for professional development and training programs.
• Employee assistance program and wellness initiatives.
• A positive and collaborative workplace culture in Edinburgh .