Team Assistant - Human Capital Managamnet Divison

Team Assistant – Human Capital Management Division Leading Investment Bank based near St Paul’s, Farringdon and Chancery Lane 5 days in the office Hourly rate £26.00p/ph 9am - 6.00pm – 8am – 5:00pm

Near St Pauls, Farringdon and Chancery Lane

A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills.

What You’ll Do

Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities Preparation of detailed travel schedules and itineraries Assistance with visa applications/requirements Timely administration of expenses (using Concur) Telephone cover - screening of calls and interaction with senior management Log MDs weekly time on in-house system (using Artemis) Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar) Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required Assist with Engineering CoS initiatives and ad-hoc projects as required Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners Assist with IT issues and ad-hoc queries Documentation management and support (PoAs, digital signatures) High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)

Who You Are:

Previous experience supporting a team with diary management. Experience working within the financial services or professional services industry. Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel Ability to be proactive, take initiative, prioritise and multitask Strong time management and prioritisation skills Secretarial background preferably within the financial services/consultancy industry Excellent attention to detail Excellent teamwork skills High level of written and excellent verbal communication skills Ability to handle sensitive and confidential information Strong organisational and interpersonal skills Professional, self-motivated and flexible

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