Open roleExternal
Training Administrator / Planner
- helensburgh, scotland, United Kingdom
- £30 - £42 Per Hour
Job Description
About The Role
We're looking for a Training Administrator / Planner to work as an integral member of the training team in RNAD Coulport, Helensburgh.
Role
The Training Administrator / Planner is the vital link between RNAD Coulport depot planning and the training department. The role focuses on two key elements:
- Planning & De-confliction – develop the annual Statement of Training Requirement (SOTR) and the resulting Training Plan, to coordinate training with production and operational activities.
- Monitoring & Reporting – generate lead-indicator metrics that expose risks to achieving a suitably qualified and experienced workforce, and maintain accurate, timely training records.
Key Responsibilities
- Draft the annual SOTR and translate into a detailed Training Plan. De-conflict training sessions with operational and production calendars.
- Compile and analyse metrics that highlight risks to maintaining a suitably qualified and experienced workforce.
- Maintain excel spreadsheets, update training registers, and produce course reports.
- Support to Corporate Compliance, Mandatory, and External training requirements.
- Process purchase orders, obtain quotations for training courses, and archive/file all paperwork.
- Book resources, classrooms and media, and prepare training materials ahead of each session.
- Complete visitor access in accordance with security procedures.
- Monitor training mailboxes and respond to enquiries.
- Liaise with internal stakeholders and external suppliers to keep training operations running smoothly.
- Uphold a professional, proactive attitude and ensure all tasks are completed on schedule and to a high standard.
- General training administration support, as directed by management.
Required Skills, Qualifications And Experience
- Proven experience in an Administration or Planning role
- Strong stakeholder-management skills – able to influence and coordinate across diverse groups.
- Excellent written and verbal communication, with the ability to produce clear documentation and reports.
- Proficient in Microsoft Office; advanced Excel, PowerPoint, Word and Outlook.
- Keen attention to detail, with a meticulous approach to record-keeping and data accuracy.
- Highly organised, pragmatic and able to deliver within set deadlines in a fast-paced environment.
- Agile, able to adapt quickly to changing priorities and operational demands.