Job Description: Executive Assistant (Directors' Office)

Job Purpose

To provide high-level, confidential executive administrative support to the Directors' Office. The role requires a self-motivated individual who can work independently, manage complex schedules, and maintain smooth day-to-day operations within a fast-paced environment.

Location: Bath

Job Type: Temporary

Duration of booking: Expected to last 3 months with possible extension

Proposed start date: ASAP

Pay Rates: Up to £16 per hour PAYE inclusive of holiday pay

Hours / Working Days: 37.5 hours per week / Monday to Friday, 9am – 5pm

Sector: Healthcare

Based: Office / Hospital

Key Responsibilities

Executive & Diary Support

* Provide comprehensive, proactive executive assistance and administrative support to the Directors.

* Manage complex diaries efficiently, prioritizing meetings, resolving scheduling conflicts, and ensuring all necessary pre-meeting documentation is provided.

* Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.

Meeting & Minute Management

* Coordinate, organize, and prepare agendas for high-level meetings and committee sessions.

* Produce accurate, timely minutes and manage follow-up action logs to ensure deadlines are met.

Operational & Administrative Management

* Work independently to manage daily office workflows and handle sensitive, highly confidential information appropriately.

* Support hybrid office logistics, ensuring adequate physical office cover is maintained in alignment with service needs.

* Utilize Microsoft Office applications to draft correspondence, build presentations, manage records, and format reports.

Person Specification

Qualifications & Experience

* Essential: Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrator supporting senior leadership/directors.

* Essential: Demonstrated track record of managing complex diaries and providing accurate minute-taking for senior-level meetings.

Skills & Knowledge

* Technical: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

* Communication: Exceptional written and verbal communication skills, with an emphasis on diplomacy and professionalism.

* Organization: Superior organizational and multi-tasking abilities, with keen attention to detail.

* Autonomy & Confidentiality: Ability to work independently with minimal supervision while maintaining strict confidentiality and discretion

Find your next opportunity

221 Health Care Assistants (Hca) Jobs in Nn16, Kettering, North Northamptonshire

Find your next opportunity

221 Health Care Assistants (Hca) Jobs in Nn16, Kettering, North Northamptonshire