Accounts, Purchasing and Admin Assistant

Accounts and Purchasing Administrator

Milton Keynes

Salary: circa £30,000 per annum

Hours 8.30 -5pm

Free Parking

We are recruiting on behalf of a well-established and successful international organisation for an Accounts, Purchasing Administrator to join their busy team in Milton Keynes.

This varied role will support the Accounts, Purchasing and Administration functions, ensuring the smooth running of financial processes while providing administrative support across multiple departments. This is an excellent opportunity for someone who enjoys a hands-on role and thrives in a fast-paced environment where accuracy and attention to detail are essential.

The Role

Reporting to the Accounts, Purchasing and Administration Supervisor, you will be responsible for supporting accounts payable, purchasing activities and general office administration.

Key Responsibilities

Accounts Payable & Finance

• Processing and coding supplier invoices
• Posting vouchers and payment transactions within the ERP system
• Managing Accounts Payable ledgers and reconciliations
• Processing employee expenses through Concur and manual systems
• Creating Accounts Payable payment runs
• Performing vendor statement reconciliations
• Investigating and reconciling freight invoices
• Supporting General Ledger reconciliations
• Producing cash requirement reports
• Maintaining supplier records and vendor spreadsheets
• Recording Postponed VAT Accounting transactions

Purchasing

• Raising and issuing purchase orders
• Monitoring goods receipt and supplier invoices
• Supporting supplier management and maintaining competitive pricing
• Conducting supplier research and price comparisons
• Carrying out regular pricing reviews
• Ensuring purchasing procedures are maintained and updated

Administration

• Reviewing credit applications
• Managing petty cash and month-end reporting
• Providing reception cover, including answering calls and welcoming visitors
• Maintaining filing systems and company records
• Coordinating travel, accommodation and visitor arrangements
• Supporting trade show administration and expenditure tracking
• Monitoring and distributing marketing materials
• Providing general administrative support across departments
• Supporting Accounts Receivable and wider administration teams when required

About You

To be successful in this role, you will have:

• Previous Accounts Payable, Accounts Receivable and Purchasing experience ideally
• Strong administration and organisational skills
• Excellent attention to detail and accuracy
• Strong numerical and analytical abilities
• Proficiency in Microsoft Office, particularly Excel
• Experience working with ERP or finance systems
• Ability to work with both manual and semi-automated processes
• Excellent communication and relationship-building skills

Personal Attributes

• Self-motivated with a proactive approach
• Strong problem-solving skills and ability to use initiative
• Comfortable working independently and as part of a small team
• Professional, confident and personable manner
• Able to manage multiple priorities and work under pressure
• Highly organised with strong planning skills
• Flexible approach to supporting business needs
• Full driving licence preferred

If you're looking for a varied position that combines accounts, purchasing and administration, and you enjoy working in a collaborative environment where no two days are the same, we'd love to hear from you.