Administrative & Procurement Assistant

An excellent opportunity for an Administrative & Procurement Assistant to join a well-established company based in Birtley, Gateshead

Job Type: Full-Time, Permanent

Location: Gateshead, DH3

Salary: £28,000 per annum, depending on experience

Reports to: Finance Manager

About the Role

The administrative and procurement assistant role is to provide effective administrative and procurement support to the business, ensuring that purchasing activities, project-related orders, supplier requirements, documentation and general office administration are managed accurately, efficiently and in accordance with company procedures.

Main Duties

Administrative responsibilities

• Answer incoming telephone calls professionally and direct enquiries to the appropriate person or department.

• Scan, organise and archive delivery notes in accordance with company procedures.

• Regularly monitor outstanding certificates and follow up with relevant parties to ensure required documentation is received and maintained.

• Complete meter reading submissions accurately and within required deadlines.

• Manage stationery requirements and place orders to ensure adequate office supplies are maintained.

• Provide general administrative support to the wider team and assist with other office requirements as necessary.

Procurement Responsibilities

• Raise and process purchase orders for ongoing projects, ensuring orders accurately reflect project requirements and are raised within required timescales.

• Liaise with project teams to obtain the necessary information and approvals required to support purchasing activities.

• Process proforma invoices and online orders in accordance with company purchasing procedures.

• Regularly review outstanding purchase orders and proactively follow up with suppliers regarding overdue orders, supporting the timely delivery of goods and services to projects.

• Respond to and resolve purchase order queries, liaising with suppliers and internal departments as required.

• Manage PPE ordering, ensuring requirements are identified and orders are placed in a timely manner.

• Maintain appropriate purchasing records and ensure relevant documentation is complete and accurately recorded.

• Develop and maintain effective working relationships with suppliers and internal stakeholders to support the smooth running of procurement activities.

• Provide general procurement support to project teams and the wider business as required.

Candidate Requirements:

• Strong administrative, organisational and procurement skills.

• Good attention to detail and accuracy.

• Confident communication skills, both verbal and written.

• Professional telephone manner.

• Previous experience in a procurement, purchasing, procurement administration or similar role.

• Ability to communicate effectively with suppliers, project teams and internal colleagues.

• Proactive approach to chasing outstanding orders, deliveries and documentation.

• Ability to prioritise and manage multiple project and administrative tasks.

• Good computer literacy and ability to learn relevant purchasing and business systems.

• Reliable, methodical and organised approach to work.

• Ability to work independently and as part of a team.

• Ability to follow company processes and procedures consistently.

• Ability to work to deadlines and respond effectively to changing project requirements.

• Eligible to work permanently in the UK.

• Full driving licence

If you feel that you have the relative skills/attributes to fulfil this role then please apply now!

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need