Administrative Assistant - Operations Support

About the Role

Our client is seeking a diligent and adaptable Administrative Assistant to provide essential support to their operations department in Belfast . This role involves a mix of in-office and remote responsibilities, focusing on streamlining operational processes and ensuring smooth workflow. You will handle a variety of tasks including data entry, document management, coordinating departmental schedules, and assisting with general office duties. The ideal candidate will possess strong organisational skills, excellent communication abilities, and a commitment to maintaining high standards of administrative support.

Key Responsibilities

• Accurately enter and update data in various company databases and systems.
• Organise and maintain physical and digital filing systems for operational documents.
• Schedule and coordinate departmental meetings, both in-person and virtual.
• Assist with the preparation of reports, presentations, and other operational documentation.
• Provide general administrative support to the operations team, responding to queries and requests.
• Manage office supplies and ensure the smooth running of the department's administrative functions.

Requirements

• Experience as an Administrative Assistant or in a similar support role.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong organisational skills and the ability to manage multiple tasks efficiently.
• Good communication skills, both written and verbal.
• Ability to work effectively in a hybrid model, balancing office-based and remote work.
• A proactive attitude and a willingness to learn and adapt.

Benefits

• Competitive salary and benefits package.
• Hybrid working model offering flexibility between office and home.
• Access to training and development opportunities.
• Pension scheme and holiday entitlement.
• A positive and collaborative work environment in Belfast .