Administrative Assistant

About the Role

Our client is seeking a proactive and organised Administrative Assistant to join their busy team in Aberdeen . This role is integral to the smooth operation of the office, providing crucial support to various departments. You will be the first point of contact for many visitors and callers, ensuring a professional and welcoming atmosphere. The ideal candidate will possess excellent communication skills and a keen eye for detail, thriving in a dynamic environment where no two days are the same, contributing to the overall efficiency and success of the company.

Key Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls, directing them to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize office filing systems, both physical and digital, ensuring easy retrieval of information.
• Prepare and proofread various documents, reports, presentations, and correspondence.
• Assist with inventory management, ordering office supplies and equipment as needed.
• Provide general administrative support to the team, including data entry and database management.

Requirements

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills, with the ability to multitask.
• Strong written and verbal communication abilities.
• Discretion and confidentiality in handling sensitive information.
• Ability to work effectively both independently and as part of a team.

Benefits

• Competitive annual salary.
• Opportunities for professional development and training.
• A supportive and collaborative work environment in Aberdeen .
• Hybrid working model offering flexibility.
• Access to company-wide employee assistance programs.