Administrative Assistant

About the Role

Our client is seeking a highly organized and proactive Administrative Assistant to join their busy office in Aberdeen . This role is crucial for ensuring the smooth operation of daily activities, providing essential support to the team, and maintaining efficient communication channels. The ideal candidate will be a detail-oriented professional with excellent multitasking capabilities and a commitment to providing exceptional administrative support. You will be the first point of contact for visitors and callers, playing a key role in the professional image of the office.

Key Responsibilities

• Manage and maintain calendars , schedule appointments, and coordinate meetings for staff.
• Handle incoming and outgoing mail and correspondence, ensuring timely distribution.
• Prepare and edit documents, reports, and presentations with a high degree of accuracy.
• Maintain and organize filing systems , both physical and digital, ensuring easy retrieval of information.
• Provide general administrative support, including data entry, photocopying, and scanning.
• Answer and direct phone calls, screen inquiries, and take messages as needed.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy .
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Discretion and confidentiality when handling sensitive information.

Benefits

• Competitive annual salary.
• Opportunities for professional development and training.
• A supportive and friendly working environment.
• Standard UK bank holidays and annual leave allowance.
• Located in a well-connected area of Aberdeen .