Administrative Officer

About the Role

Our client is seeking a highly organized and detail-oriented Administrative Officer to join their dynamic team in Aberdeen . This pivotal role supports the smooth day-to-day operations of the office, ensuring efficient workflow and providing essential assistance to various departments. You will be instrumental in maintaining office systems, managing correspondence, and facilitating communication, playing a key part in the administrative backbone of our client's Aberdeen operations. This is an excellent opportunity for a proactive individual looking to contribute to a professional and supportive work environment.

Key Responsibilities

• Manage and maintain electronic and physical filing systems, ensuring accurate record-keeping.
• Handle incoming and outgoing mail, including sorting, distribution, and preparing outgoing shipments.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Answer and direct phone calls, taking messages and responding to general inquiries from clients and stakeholders.
• Prepare reports, presentations, and other documents as required, ensuring accuracy and clarity.
• Provide general administrative support to the team, including data entry, photocopying, and scanning.

Requirements

• Proven experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Familiarity with office equipment such as printers, scanners, and multi-line phone systems.

Benefits

• Competitive salary package.
• Opportunity to work in a supportive and professional office environment in Aberdeen .
• Access to training and professional development opportunities.
• Generous annual leave allowance.
• Potential for hybrid working arrangements to support work-life balance.