Administrative Support Specialist

About the Role

Our client is seeking a motivated and detail-oriented Administrative Support Specialist to join their team in Liverpool , operating on a hybrid work schedule. This role is crucial for providing comprehensive administrative and operational support across various departments, ensuring the efficient functioning of daily tasks. You will be instrumental in managing office resources, coordinating communications, and assisting with a broad range of administrative projects. This position is ideal for an individual who enjoys variety in their work and is adept at supporting busy teams in a structured yet flexible environment.

Key Responsibilities

• Manage office correspondence, including emails, phone calls, and physical mail, ensuring timely responses.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Assist in the organisation and preparation of meetings, including scheduling, minute-taking, and follow-up actions.
• Manage office supplies inventory and coordinate with suppliers for procurement.
• Provide support for travel arrangements and expense claim processing for team members.
• Contribute to the upkeep and organisation of physical and digital filing systems.

Requirements

• Proven experience in an administrative or support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic database management.
• Strong organisational skills and the ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal abilities, both written and verbal.
• Experience with scheduling tools and virtual meeting platforms is beneficial.

Benefits

• Competitive salary reflective of skills and experience.
• Hybrid working arrangement allowing for a blend of office and remote work.
• Opportunities for professional development and training.
• A supportive team atmosphere within a progressive organisation.
• Generous holiday allowance.