Band 3 Higher Clerical Officer with minute taking duties

Your new company
Hays are delighted to be recruiting for a public sector organisation for a Higher Clerical Officer to join a busy administrative team based in Belfast.

Your new role
As Higher Clerical Officer, you will provide comprehensive administrative support to managers and the wider team, ensuring the smooth day-to-day operation of the department. Key responsibilities will include:

• Providing high-quality administrative support across the department.
• Taking accurate minutes at meetings and distributing records as required.
• Ordering stock and processing requests through electronic procurement systems.
• Arranging travel, conferences and related bookings for staff.
• Maintaining electronic records and filing systems.
• Managing room bookings and coordinating appointments.
• Carrying out photocopying, scanning and document management duties.
• Updating information on internal systems and databases.
• Supporting the team with general clerical and administrative tasks as required.

What you'll need to succeed
To be considered for this role, you should have:

• A minimum of one year's administrative experience in a busy office environment.
• Strong organisational and time management skills.
• Previous experience of minute taking and producing accurate records.
• Excellent verbal and written communication skills.
• Good IT skills, including experience using Microsoft Office applications.
• The ability to work independently and as part of a team.
• A proactive approach with strong attention to detail.
• A Basic Access NI check or willingness to undertake one if required.

What you'll get in return

• £12.76 per hour
• Part-time hours of 30 hours per week, Monday to Thursday, 9:00am to 5:00pm.
• Initial 3-month temporary assignment
• Based in Belfast
• Immediate

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk