Bid & Marketing Coordinator

Bid & Marketing Coordinator

Due to continued growth we have an exciting opportunity for a Bid & Marketing Coordinator, based in our Belfast office.

Key Responsibilities:

Bid Coordination

• Lead the coordination of tender submissions from opportunity identification through to final submission.
• Act as the central point of coordination between technical staff, management and external contributors.
• Monitor submission platforms (eTenders, portals, etc.) and apply compliance checks prior to final upload.
• Develop and manage bid programmes, deadlines, and deliverables across multiple concurrent submissions.
• Review tender documentation and extract key requirements, compliance criteria, and deliverables.
• Organise internal bid kick-off meetings, progress reviews, and submission sign-off processes.
• Prepare, edit, and format non-technical quality responses (e.g. methodology, project understanding, social value).
• Coordinate inputs from technical staff, ensuring responses are complete, consistent, and submitted on time.
• Ensure all submissions are clear, concise, and aligned with client requirements and scoring criteria.
• Proactively manage deadlines and follow up with contributors to maintain programme.
• Proofread and quality-check all documents for accuracy, consistency, and presentation standards.
• Maintain bid trackers, pipeline reporting, and bid performance metrics.
• Support continuous improvement through capture of feedback and refinement of submission responses.
• Maintain and develop a structured library of project experience, case studies, CVs and standard responses. Liaise with technical staff to add new project examples and keep existing database current and relevant.

Marketing

• Maintain company website and keep news stories, case studies and other key information updated on a regular basis.
• Manage and drive growth in the company's social media following through strategic content planning, audience engagement, and targeted campaigns.
• Prepare and develop Presentational Material as required, including Practice Brochures, Powerpoint Presentations etc.
• Assist senior management with the delivery of the business development strategy, ensuring efficient organisation, deadline management and high-quality outputs across marketing initiatives.
• Pro-active liaison with employees at all levels to ensure timely collection of all necessary documentation for marketing support materials; proofread, edit & format proposals and project sheets.
• Ensure all marketing outputs align with company branding.
• Support wider business development initiatives including award submissions, presentations and client-facing materials.
• Develop and maintain a structured library of all marketing material.
• Represent the Practice at industry events, exhibitions and networking opportunities where appropriate.

Criteria:

• Minimum 1 years' experience in bid coordination, tender submissions, or marketing/proposals within construction or similar administrative management roles.
• Enthusiastic, proactive and eager to learn.
• Strong organisational and task management skills, with the ability to manage multiple deadlines.
• Excellent verbal and written communication and editing skills (particularly for non-technical content).
• High attention to detail and strong document control capability.
• Proficient in Microsoft Office (Word, PowerPoint, Excel); experience with marketing material software or similar desirable.
• Knowledge of website management and search engine optimisation (SEO).
• Knowledge of how to manage social media channels, particularly LinkedIn.
• Familiarity with public sector procurement processes and tender portals desirable.
• Familiarity with the construction industry in Northern Ireland is desirable.
• Genuine interest in the built environment.

Hours:

This is a full-time position. 37.5 hours per week.

Salary:

£25-35k, subject to experience.

Benefits:

• Holidays commence at 30 days per year (including public holidays), rising to 35.
• Taylor & Boyd operates a hybrid working policy.
• Healthcare Insurance and Health Cash Plan (after 2 years)
• Company-paid social events throughout the year.
• Contributory pension scheme.
• Salary sacrifice schemes e.g. cycle-to-work.

Our Practice:

Taylor & Boyd LLP is a Consulting Structural and Civil Engineering practice based in Belfast and Derry/Londonderry. We deliver building projects and associated infrastructure in Northern Ireland, Great Britain and the Republic of Ireland. Our working environment is professional and friendly, and the practice is resourced for, and aspires to, provide the quality service that best meets clients' requirements.