Contract Support - St Albans

We're Hiring: Contract Support – Facilities Management

📍 Location: St Albans – Site-Based 💷 Salary: £29,000 - £32,000 per annum 📅 Working Hours: Monday to Friday, 8:00am – 5:00pm 👥 Vacancies: 2 🚗 Parking: Free on-site parking

Facilities Management | Contract Administration | Financial Support | Reporting | Operational Coordination

🏢 The Opportunity

We are recruiting for two organised, proactive and detail-oriented Contract Support professionals to join an established Facilities Management team supporting service delivery within a healthcare environment in St Albans.

This is an excellent opportunity for an administrator looking to develop their career within Facilities Management, providing essential administrative, financial and operational support to Contract Managers.

Working as part of an established eight-person team within the wellbeing division, you will play a key role in ensuring the smooth day-to-day running of the contract. From managing documentation and assisting with financial processes to coordinating operational activities and maintaining accurate records, you will help ensure contractual requirements are met efficiently and effectively.

If you enjoy working in a busy team environment, have strong organisational skills and take pride in delivering accurate, high-quality administrative support, this could be the ideal next step in your career.

📋 Responsibilities & Duties

• 🏢 Provide day-to-day administrative and contract support to Contract Managers, helping ensure the efficient delivery of facilities management services.

• 💷 Assist with financial administration, including processing purchase orders, managing invoices and tracking contract costs.

• 📊 Maintain accurate contract documentation, records, databases and reporting systems.

• 🔧 Support the coordination of planned works, service delivery activities and day-to-day operational requirements.

• 🤝 Liaise with internal departments, suppliers and stakeholders to respond to queries and resolve administrative issues.

• 📑 Monitor contract information and documentation to ensure processes are followed and contractual requirements are maintained.

• 📈 Assist with the preparation of reports, data analysis and financial or operational information as required.

• 💻 Maintain and update spreadsheets, systems and administrative records, ensuring information is accurate and readily accessible.

• 📅 Help coordinate administrative processes, monitor deadlines and support the effective management of competing priorities.

• 🔍 Identify opportunities to improve administrative processes, enhance efficiency and support continuous improvement.

• 👥 Work collaboratively with Contract Managers and wider operational teams to maintain high standards of service delivery.

👤 Requirements

• Previous experience in a Contract Support, Contract Administrator, Facilities Administrator or similar administrative role would be advantageous.

• Strong organisational skills with excellent attention to detail and a commitment to maintaining accurate records.

• Good financial administration skills, with an understanding of purchase orders, invoicing and cost tracking being beneficial.

• Confident communication skills, with the ability to liaise professionally with colleagues, suppliers and other stakeholders.

• Good IT skills, particularly Microsoft Office, including Excel.

• The ability to manage multiple tasks, prioritise workloads and meet deadlines in a busy working environment.

• A proactive, reliable and flexible approach to work, with the ability to use initiative when resolving administrative issues.

• A team-focused attitude and the ability to build positive working relationships across different departments.

• Strong problem-solving skills and a willingness to learn new systems, processes and procedures.

• Experience within Facilities Management, healthcare or another service-led environment would be beneficial.

⭐ Desirable Experience

• Previous experience supporting Contract Managers or operational teams within a Facilities Management environment.

• Familiarity with financial administration, purchase order systems, invoice processing and budget tracking.

• Experience maintaining contract records, producing reports and working with spreadsheets or databases.

• An understanding of service-level agreements (SLAs), key performance indicators (KPIs) and contractual compliance.

• Experience working within a healthcare, wellbeing or other regulated service environment.

💼 What's On Offer

• 💷 £29,000 basic annual salary.

• 📅 Monday to Friday working hours, 8:00am – 5:00pm.

• 📍 A site-based position in St Albans, Hertfordshire.

• 🚗 Free on-site parking.

• 👥 The opportunity to join a supportive, established team of eight professionals.

• 📚 Valuable experience supporting Contract Managers across administrative, financial and operational activities.

• 🚀 The opportunity to develop your skills and progress your career within Facilities Management.

• 🤝 A benefits package in line with company policy.

• 🏢 The chance to contribute to the effective delivery of essential services within a healthcare environment.

📣 Apply Now!

We are looking for two organised, dependable and enthusiastic Contract Support professionals who can provide high-quality administrative and financial support within a busy Facilities Management environment.

If you have excellent attention to detail, strong IT skills and a proactive approach to supporting a team, we would love to hear from you.

Apply today to take the next step in your Facilities Management career