Estates Terrier Officer - Interim

Job Title: Estates Terrier Officer - Interim

Location: Taunton Rate: £13.92 per hour (PAYE) / £18.41 per hour (Umbrella) Contract Type: Interim (3-6 months) Working Pattern: Office-based, minimum 3 days per week in the office (WFH to be agreed with line manager)

About the Role

We are seeking an Estates Terrier Officer to support the Council's Property department with identifying and entering outstanding lease information into the property asset management system to support asset accounting. The role maintains the Council's property terrier, land ownership records, and associated mapping information. It is mainly office-based, as some enquiries require research using historic paper files and maps.

Key Responsibilities

• Maintain the digital property terrier, including records of ownership, leases, licences, easements, and other legal interests.

• Review deeds, conveyances, leases, plans, and related documents, accurately recording relevant legal, property, and spatial information.

• Maintain key dates for lease renewals, break options, rent reviews, and other critical estate activity.

• Use GIS and mapping systems to create and update site plans, ownership boundaries, and map overlays.

• Liaise with Legal Services, Planning, Highways, Estates colleagues, and other stakeholders to ensure property information is complete and consistent.

• Ensure property and terrier records are accurate, current, traceable, and suitable as a reliable corporate information source.

• Manage allocated work independently, meet deadlines, and know when to seek advice or escalate complex matters.

Essential Requirements:

• Experience of updating and maintaining records in a computerised database system.

• Working knowledge of property and estates documentation, with the ability to interpret legal and spatial information accurately.

• Strong attention to detail and the ability to work systematically, independently, and to deadlines.

• Excellent written, verbal, and interpersonal communication skills.

• Confident use of Microsoft Outlook, Teams, SharePoint, and Excel.

• A-Levels, a relevant vocational qualification, or equivalent knowledge gained through experience.

• Ability to speak fluent English, as required by Part 7 of the Immigration Act 2016.

Desirable

• Experience in estates, land management, or property administration within a local authority or similar organisation.

• Experience of MapInfo or other GIS and mapping software.

• Familiarity with local government property portfolios and public-sector estate management.

• Experience of using HM Land Registry and Ordnance Survey datasets.

• A relevant qualification in land administration, surveying, GIS, or property management.

If this role aligns with your experience, please send an updated copy of your CV to Sean Cloherty at Elevate Projects so we can discuss further