Event Coordinator

About the Role

Our client seeks a creative and highly organized Event Coordinator to manage and execute a variety of events for their distinguished clientele in Cardiff . This role is integral to delivering exceptional event experiences, from initial planning and conceptualization through to on-site management and post-event analysis. You will be responsible for coordinating logistics, managing budgets, and ensuring that every event reflects the client's brand and objectives, contributing significantly to the vibrant Hospitality & Tourism scene in Wales. This position requires a hands-on approach and a meticulous attention to detail, working closely with vendors, clients, and internal teams.

Key Responsibilities

• Plan, organize, and execute a diverse range of events, including corporate functions, conferences, and social gatherings.
• Manage event budgets effectively, tracking expenses, negotiating with vendors, and ensuring profitability.
• Source and coordinate with suppliers, venues, and contractors to secure necessary services and resources.
• Develop event timelines, detailed production schedules, and run sheets to ensure smooth execution on the day.
• Liaise directly with clients to understand their needs, provide updates, and ensure their vision is realized.
• Oversee on-site event operations, troubleshoot any issues that arise, and manage event staff and volunteers.

Requirements

• Demonstrable experience as an Event Coordinator or in a similar event management role.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in event planning software and standard office productivity suites.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• A creative flair and a passion for delivering memorable event experiences .

Benefits

• Competitive salary commensurate with experience.
• Opportunities to work on exciting and diverse events in and around Cardiff .
• Comprehensive training and professional development programs.
• A collaborative team environment with a focus on innovation and client satisfaction.
• Access to a network of high-quality vendors and venues.