Event Planning Assistant

About the Role

Our client is seeking a motivated and organized Event Planning Assistant to support their catering operations in Wolverhampton . This role offers a dynamic mix of administrative tasks and on-site event support, crucial for ensuring the successful delivery of bespoke catering experiences. You will assist event managers with coordination, client communication, and logistical arrangements, playing a vital role in bringing clients' visions to life. This is an excellent stepping stone for individuals looking to build a career in event management and hospitality within the West Midlands .

Key Responsibilities

• Assist event managers in the planning and execution of catering events, from initial client consultation to post-event wrap-up.
• Coordinate event logistics, including venue liaison, vendor management, and scheduling of staff and resources.
• Prepare event proposals, contracts, and client-facing documentation with meticulous attention to detail.
• Manage client communications, responding to inquiries promptly and professionally, both remotely and in person.
• Support on-site event setup and management, ensuring seamless service delivery and guest satisfaction.
• Maintain accurate event records, budgets, and client databases.

Requirements

• Previous experience in an administrative or event support role is advantageous.
• Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously.
• Strong written and verbal communication skills, with a professional demeanor.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with event management software.
• Ability to work flexibly, including evenings and weekends, and travel to event venues as needed.
• A proactive attitude and a passion for delivering exceptional customer experiences.

Benefits

• Contract role with competitive remuneration.
• Gain valuable experience in event planning and high-end catering.
• Hybrid working model, offering flexibility between home and office/venue-based work.
• Opportunities to network within the events and hospitality industry.
• Exposure to a wide variety of prestigious events and client portfolios.