Events Coordinator - Venue Management

About the Role

Our client manages a premier event venue in Belfast and is seeking a meticulous and creative Events Coordinator to join their dynamic team. This role is crucial in ensuring the smooth planning, execution, and delivery of a diverse range of events, from corporate functions to private celebrations. You will be the primary point of contact for clients, working closely with them from initial enquiry through to post-event follow-up. This position requires exceptional organizational skills, a proactive approach, and a genuine passion for creating memorable experiences for guests within the Belfast venue.

Key Responsibilities

• Manage event logistics from initial client consultation to post-event analysis, ensuring all details are handled efficiently.
• Develop event proposals, quotations, and contracts, accurately reflecting client requirements and venue capabilities.
• Coordinate with internal teams, including catering, AV, and venue operations, to ensure seamless event delivery.
• Liaise with external suppliers, such as florists, entertainers, and decorators, to arrange services as needed.
• Maintain excellent client relationships, providing prompt and professional communication throughout the planning process.
• Oversee on-site event execution, troubleshooting any issues that may arise and ensuring client satisfaction.

Requirements

• Proven experience in event coordination or event management, preferably within a venue or hospitality setting.
• Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Strong communication and interpersonal skills, with the ability to build rapport with clients and suppliers.
• Proficiency in event management software and standard office productivity tools.
• A creative mindset with a keen eye for detail and a passion for delivering exceptional events.
• Ability to work flexibly, including evenings and weekends, as required by event schedules.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work with a diverse range of clients and event types in a prestigious Belfast location.
• A vibrant and collaborative team environment focused on event success.
• Potential for career growth within the event and venue management sector.
• Access to industry events and networking opportunities.