Executive Administrative Assistant

About the Role

Our client is seeking a highly organised and discreet Executive Administrative Assistant to provide crucial support to senior leadership in their Belfast office. This role demands exceptional organisational skills, a proactive approach, and the ability to manage complex schedules and confidential information. You will play a vital role in ensuring the efficiency of executive operations, facilitating smooth communication, and managing a variety of administrative tasks. This is a demanding yet rewarding position for a professional who thrives in a high-stakes environment and seeks to make a tangible impact.

Key Responsibilities

• Manage complex and dynamic calendars for senior executives , coordinating meetings, appointments, and travel.
• Prepare, edit, and proofread a variety of documents including correspondence, reports, and presentations.
• Screen and direct phone calls, emails, and visitors, acting as a gatekeeper and liaison.
• Organise and maintain confidential files and records with utmost precision.
• Coordinate logistics for executive meetings, including room bookings, catering, and agendas.
• Undertake special projects and ad-hoc administrative tasks as assigned by executives.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional proficiency in Microsoft Office Suite, particularly Outlook for scheduling and Word for document creation.
• Outstanding organisational and time-management skills , with a keen eye for detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Demonstrated ability to handle sensitive information with discretion and professionalism.

Benefits

• Attractive salary reflecting the seniority of the role.
• Opportunity to work closely with senior leadership .
• Comprehensive health and wellness benefits.
• Generous paid time off and public holiday allowance.
• A dynamic and professional office environment in Belfast .