Executive Administrative Assistant

About the Role

Our client is seeking an experienced and highly organised Executive Administrative Assistant to support senior management in Belfast . This pivotal role requires a professional who can anticipate needs, manage complex schedules, and handle sensitive information with discretion. You will play a key role in ensuring the efficiency and effectiveness of the executive team, acting as a primary point of contact and facilitator. This is an exceptional opportunity to work at the heart of the organisation and contribute directly to its strategic objectives.

Key Responsibilities

• Manage and coordinate the complex calendars and travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring executive attention is focused on key matters.
• Organise and facilitate executive meetings, including preparing agendas and taking minutes.
• Handle confidential and sensitive information with the utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.

Requirements

• Proven experience as an Executive Administrative Assistant supporting C-level executives.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of proficiency in Microsoft Office Suite and other relevant software.
• Discretion, professionalism, and strong interpersonal skills.
• Ability to work under pressure and manage multiple priorities effectively.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive health and wellbeing benefits.
• Opportunities for professional development and executive exposure.
• A dynamic and fast-paced working environment.
• Hybrid working model offering flexibility.