Executive Administrative Assistant

About the Role

Our client is seeking a highly skilled and discreet Executive Administrative Assistant to support senior management from their Birmingham office. This pivotal role demands exceptional organizational capabilities, proactive problem-solving, and the ability to manage complex schedules and sensitive information with utmost confidentiality. You will be instrumental in facilitating the efficient operation of executive functions, acting as a key point of contact and ensuring seamless workflow between departments. This hybrid position offers the flexibility to work remotely part of the week, balancing personal needs with critical business demands in a professional, supportive environment.

Key Responsibilities

• Manage complex calendars, coordinate meetings, and arrange travel for senior executives, including international trips.
• Prepare agendas, take minutes, and track action items for executive meetings, ensuring follow-up.
• Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
• Conduct research, compile reports, and prepare presentations and correspondence on behalf of executives.
• Manage expense reports, process invoices, and oversee departmental budgets as required.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional relationships.

Requirements

• Extensive experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM systems.
• Exceptional organizational, multitasking, and time-management skills.
• Superior written and verbal communication abilities, with a high level of professionalism.
• Discretion and a proven ability to handle confidential information with integrity.
• Experience managing hybrid work environments and coordinating across different work locations.

Benefits

• Competitive salary package with performance-based incentives.
• Hybrid work model offering a blend of office-based and remote work flexibility.
• Generous health, dental, and vision insurance coverage.
• Pension scheme with employer contributions.
• Opportunities for professional development and career advancement within the organization.