Executive Administrative Assistant

About the Role

Our client is seeking a highly skilled and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Edinburgh . This demanding role requires impeccable organisational skills, a proactive approach, and the ability to manage a wide range of complex tasks with utmost professionalism. You will be instrumental in ensuring the efficiency of executive operations, managing schedules, communications, and travel with precision. This hybrid role offers a dynamic blend of in-office collaboration and remote flexibility, ideal for an experienced assistant who values both structure and autonomy. Join a forward-thinking company and play a vital role in supporting its leadership team.

Key Responsibilities

• Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Prepare, edit, and proofread executive correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
• Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
• Serve as a primary point of contact for internal and external stakeholders, screening and directing communications appropriately.
• Organise and maintain confidential files and records with meticulous attention to detail.
• Handle sensitive information with the utmost discretion and professionalism.

Requirements

• Extensive experience as an Executive Administrative Assistant or similar high-level support role.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Superior organisational, time management, and multitasking abilities.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Demonstrated ability to handle confidential information with discretion and tact.
• Proactive problem-solver with a can-do attitude, comfortable working in a hybrid model in Edinburgh .

Benefits

• Competitive salary and performance-based incentives.
• Hybrid working arrangement promoting work-life balance.
• Comprehensive health, dental, and vision insurance plans.
• Opportunities for professional development and continuous learning.
• A supportive and collaborative culture focused on executive support excellence.