Facilities Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Part time Facilitates Coordinator

What You’ll Do:

• Perform ad hoc front-of-house duties when required, including welcoming and meeting guests/internal visitors, issuing passes in the absence of security, and assisting with general visitor management and events.
• Support Ørsted employees and contractors with general FM queries and requests.
• Assist with allocating all reactive workplace work orders in Spacewell – escorting and booking in suppliers, raising and maintaining PO’s to ensure we are within SLA.
• Complete CAWS (Control of Work System) approvals for all tasks.
• Conduct meeting room checks, ensuring IT/AV connectivity, furniture is in good working order and room cleanliness.
• Act as the Point of Contact (POC) for Security, managing FM contractors and visitor coordination.
• Oversee the FM site shared calendar, ensuring all CBRE tasks are scheduled and following up on late or no-show contractors.
• Regular Health & Safety Site Walk
• Support health and safety tasks
• Maintaining Ørsted systems and updates used on site e.g DSE records, X matters and the distribution lists

Administrative & Operational Support

• Process and upload Harbour observations and E-log books
• Manage site stationery orders and office supplies.
• Handle various site FM email inboxes, responding to enquiries and ensuring timely communication.
• Assist catering with the collation of additional lunch orders and hospitality for meetings and events that have been added to resource finder.
• Support Ørsted employees and contractors with accessing and returning loan IT kit.
• Upload and maintain waste/energy consumption data in Eagle.
• If required manage post and mail, including checking incoming mail, notifying recipients, booking couriers, arranging collections, and accepting deliveries.

About CBRE Global Workplace Solutions:

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

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