Faculty HR Assistant

Location: Central London, hybrid (3 days per week on site)
Contract: Temporary, 6 months
Hours: Full-time, 35 hours per week
Pay: £18.63 per hour (+ £2.25 holiday) (circa £34,000 salaried equivalent)
Start Date: ASAP

We're delighted to be supporting a world-renowned higher education institution in their search for a temporary Faculty HR Assistant to join their team.

In this varied and collaborative role, you'll play a key part in ensuring the smooth running of teaching, research, and departmental operations. You'll work closely with faculty members, professional staff, and colleagues across the school to deliver a high-quality experience for all stakeholders. This is a fantastic opportunity for an organised, proactive administrator who enjoys working in a fast-paced academic environment and providing excellent support to staff, students, and visitors.

Key Responsibilities:

Faculty HR Administration and Support

• Providing comprehensive administrative support across the Faculty HR team to ensure the delivery of a high-quality service.
• Supporting a range of HR processes including recruitment administration, onboarding activities, professional development initiatives and faculty-related HR operations.
• Assisting with the administration of teaching feedback and course evaluation processes.
• Acting as a first point of contact for faculty HR enquiries, escalating issues where appropriate.
• Ensuring all activities are delivered in accordance with established policies, procedures and service standards.

Data Management, Analysis and Reporting

• Maintaining accurate employee records, databases and HR systems to support effective service delivery.
• Organising, uploading and monitoring information within people management systems and internal databases.
• Producing regular reports and management information to support departmental decision-making.
• Assisting with data analysis, identifying trends and supporting workforce planning activities.
• Ensuring the accuracy, integrity and confidentiality of HR data at all times.

Systems and Process Administration

• Supporting the effective use and maintenance of HR systems, including people management and recruitment platforms.
• Monitoring records and documentation to ensure compliance with internal processes and regulatory requirements.
• Assisting with the administration of faculty committees and related governance activities.
• Responding to stakeholder requests and resolving administrative queries in a timely manner.

Financial Administration

• Processing purchase orders, invoices and expense claims accurately and within agreed timeframes.
• Maintaining financial records and supporting the monitoring of departmental expenditure.
• Inputting financial information into relevant systems to support budget tracking and reporting.
• Liaising with colleagues and suppliers to resolve invoicing and payment queries.

Project and Operational Support

• Providing administrative and research support for HR projects, process reviews and service improvement initiatives.
• Assisting with benchmarking exercises, data gathering and project implementation activities.
• Supporting the Faculty HR team with ad hoc operational requirements and priority projects.
• Building positive working relationships with colleagues across the School to support collaborative working.

Continuous Improvement

• Reviewing existing processes and identifying opportunities to improve efficiency and service delivery.
• Contributing ideas and recommendations to enhance systems, procedures and ways of working.
• Supporting the implementation of new processes and initiatives across the Faculty HR function.

Key Requirements:

• Recent HR experience, ideally within a higher education organisation, including knowledge of HR systems (such as iTrent) and procurement systems.
• Confidence processing financial information, invoices or purchase orders.
• Strong written and verbal communication skills with the ability to interact confidently with a range of stakeholders.
• Good working knowledge of Microsoft Office and experience using databases or people management systems.
• Excellent attention to detail and a commitment to maintaining accurate records and data.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• A proactive, customer-focused approach and the ability to work effectively both independently and as part of a team.

CVs will be reviewed on a rolling basis so if you're interested, please apply ASAP with your CV in Word format.

At Prospectus, we believe recruitment should be human-led and we are committed to supporting you throughout your application journey. We welcome applicants from all backgrounds and do not discriminate based on age, gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. While AI may be used to support our administrative process, all applications are reviewed by people and all hiring decisions are made by experienced recruiters.