Finance administrator ( Accounts assistant)

DrPA has been operating in secure environments since 2014 providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field. We deliver our services based on our ethos of CARE:

• Compassionate care that is trauma informed and supportive

• Assurance that care is evidence-based & demonstrates high quality outcomes for our patients

• Respectful of people’s cultural and religious beliefs

• Empowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.

Job Summary

The Finance Administrator will provide professional financial and administrative support to the Finance Team, ensuring the smooth operation of accounting, reporting, and transactional processes. The role combines accuracy, attention to detail, and effective communication to maintain financial integrity across the organisation. The post-holder will work closely with operational managers, the Senior Management Team, and external stakeholders to ensure timely processing of financial information and compliance with internal controls and governance standards.

Key Responsibilities

Financial Administration

• Process and manage day-to-day financial transactions including invoices, purchase orders, and expense claims.

• Maintain accurate financial records and filing systems in line with organisational policies and data protection requirements.

• Reconcile accounts and perform basic ledger entries to support financial reporting.

• Assist with payroll processing, ensuring timely and accurate payments.

• Support month-end and year-end accounting processes.

Reporting & Compliance

• Prepare financial reports, summaries, and spreadsheets for internal teams and management.

• Assist in monitoring budgets, expenditure, and variance reports.

• Support compliance with statutory, audit, and regulatory requirements.

• Provide information and documentation to support internal and external audits.

• Supports site KPIs by ensuring accurate and timely financial processing, maintaining compliance with audit and regulatory standards, and providing reporting that enables operational managers and senior leadership to meet budget, expenditure, and efficiency targets.

Stakeholder Liaison

• Act as a point of contact for internal and external stakeholders on financial queries.

• Work collaboratively with operational teams to ensure accurate and timely financial processing.

• Support communication with suppliers, contractors, and other financial partners

Systems & Process Improvement

• Maintain and update financial systems and databases.

• Identify opportunities for improved efficiency and accuracy in finance processes.

• Support implementation of new finance procedures, software, or tools.

Essential Criteria

• Proven experience in finance administration, accounts, or bookkeeping.

• Strong numerical and analytical skills.

• Excellent attention to detail and organisational skills.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and finance software.

• Ability to maintain confidentiality and professionalism.

• Strong communication skills, both written and verbal.

• Ability to work independently and collaboratively in a fast-paced environment.

• Commitment to DrPA Secure’s CARE ethos.

Desirable Criteria

• Experience working in secure, operational, or public sector environments.

• Knowledge of payroll, VAT, or procurement processes.

• Experience with financial reporting and budgeting.

• Familiarity with compliance and audit requirements in regulated organisations.

General Information

The post holder may be required to perform other relevant and appropriate duties as reasonably needed. This list of duties and responsibilities is not exhaustive. This job description is subject to regular review and appropriate modification.

Benefits

• Pension salary scheme available

• Employee Assistance Programme (EAP): confidential 24/7 support

• Access to perks at work

Disclosure and Barring Service Check & CTC Clearance

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This post will require the holder to undertake and successfully complete the Counter Terrorism Clearance (CTC) process.

Please note we do not offer spnsorship.In order to apply, all applicants need to have been living in the United Kingdom (with residency in the UK, such as UK/Irish/EU Passport, or an Indefinite Leave to Remain Visa) for the last 5 years with no more than a 28 day break being outside of the UK and no gaps in employment during this time