Fitness to Practice Administrator

Job Title: Fitness to Practice Administrator

Location: Chelmsford campus

Start Date: ASAP

Proposed End Date: 23rd December 2026

Hours: 37hrs per week

Rate of pay: £16.19ph

Job Purpose:

To coordinate and oversee the University's Fitness to Practise processes, ensuring cases are managed efficiently, consistently and in line with regulatory, professional and University requirements. The role provides specialist administrative support, manages complex casework, and drives process improvements to maintain a high-quality service.

Key Responsibilities

Act as the principal administrator for Fitness to Practise processes, coordinating the end to end administration of cases and ensuring compliance with University regulations, professional standards and statutory requirements.

Maintain and oversee the central record of all Fitness to Practise concerns, ensuring information is accurately recorded, monitored and reported, and that appropriate audit trails are maintained.

Monitor case progression and proactively manage Fitness to Practise workflows, identifying key deadlines, escalating issues where appropriate, and ensuring cases are progressed in a timely manner.

Coordinate and administer Fitness to Practise panels and associated meetings, managing complex scheduling requirements and ensuring arrangements comply with procedural requirements.

Arrange and support initial review meetings and Fitness to Practise hearings, including the preparation of agendas, meeting documentation and Microsoft Teams arrangements.

Provide specialist administrative guidance to academic and professional services staff, students and practice partners on Fitness to Practise procedures and processes, referring complex matters as appropriate.

Communicate with students throughout the Fitness to Practise process, including requesting statements, providing procedural information and ensuring that required documentation is obtained within agreed timescales.

Coordinate meetings between students and the Professionalism Lead, ensuring relevant information is available to support effective discussion and decision making.

Collate, quality check and circulate Fitness to Practise documentation, ensuring panel members receive complete and accurate information within required timescales.

Support panel proceedings by preparing and distributing documentation, recording actions and ensuring outcomes are accurately documented and communicated.

Communicate panel outcomes, recommendations and associated actions to relevant stakeholders, including University staff, practice partners and external organisations, ensuring confidentiality and procedural compliance.

Prepare, distribute and maintain records of transcripts, summaries and formal correspondence arising from Fitness to Practise proceedings.

Liaise with practice partners and internal colleagues to identify, secure and coordinate panel membership, ensuring appropriate representation and adherence to panel requirements.

Produce and analyse management information relating to Fitness to Practise activity, identifying trends and providing reports to support operational planning and decision making.

Review and contribute to the development of administrative processes, recommending and implementing improvements to enhance efficiency, consistency and service delivery.

Requirements

Experience relevant to the role

Previous experience of providing specialist knowledge

Experience of analysing and resolving problems through detailed manipulation and analysis of information

Experience of analysing data and writing reports

People Management

Excellent digital literacy and systems capability, with experience of evaluating and implementing digital solutions to improve processes, efficiency and service delivery.

Good understanding of the standards and regulations relating to relevant PSRBs

Desirable

Experience of low code/no code development (e.g. PowerAutomate)

How to apply: Please provide a CV and Cover letter confirming why you are suitable for the role