General Office Assistant

General Office and Reprographics Assistant

Location: London

Salary: 30,000 - 32,000 per annum

Hours: Full time, office based. Shift work between 8am and 6pm

About the role

A top international law firm is looking for a General Office and Reprographics Assistant to join its busy post and print room team in London. This General Office and Reprographics Assistant role is a friendly, fast-moving position providing a post and print room service to lawyers and business services colleagues across the firm. You will join a team of four, working alongside a Senior General Office and Reprographics Assistant and three General Office and Reprographics Assistants.

This is an excellent opportunity for a motivated early-career candidate with around 12-18 months of experience in a post room or reprographics environment, who is ready to take a second step and build on that grounding in a legal setting.

Key responsibilities of the General Office and Reprographics Assistant

- Provide a friendly and efficient service to internal clients, working to agreed Service Level Agreements (SLAs)

- Complete general reprographics duties including scanning, printing and finishing work

- Produce court bundles to all specifications, including tabbing and working to complex indexes

- Create, edit, manipulate and manage PDF documents independently using PDF tools and Fox IT

- Operate Fiery-driven multifunction printers, including setting up print jobs, monitoring queues and checking output colour accuracy

- Finish legal documents using strip binding, coil binding and Velobind to client and court requirements

- Handle original, confidential and historic legal documentation with care

- Log incoming work and prioritise against deadlines, communicating clearly with the originator where a deadline cannot be met

- Sort incoming Royal Mail, DX post and internal deliveries, and carry out regular post distributions and collections

- Book international, domestic and local couriers using online portals

- Complete regular loading bay collections and deliveries

- Support the Helpdesk and wider Facilities, ICS and Business Support services as required

- Assist the Senior General Office and Reprographics Assistant with workflow coordination when needed

- Manage stock control and order supplies

- Help the Facilities team with project work such as office and desk moves from time to time

- Comply with relevant legal and regulatory obligations, including the SRA Standards and Regulations and Principles

What we are looking for in a General Office and Reprographics Assistant

Essential

- Approximately 12-18 months of previous experience in a similar post room, general office or reprographics role

- Good working knowledge of Excel, PDF, Word and Outlook

- Strong accuracy and attention to detail in document production and scanning

- Ability to work accurately under pressure and to tight client and court deadlines

- Good organisation and time management skills

- Good communication skills and a positive, flexible attitude

- A proactive team player who is enthusiastic and eager to learn

Desirable

- Experience operating high-volume printing, copying and binding equipment

- Knowledge of BigHand or another workflow tool

Why apply

- A top international law firm with a collaborative, supportive culture

- Variety in your day, switching between post room, print room and Facilities project work

- A genuine opportunity to develop your reprographics skills, including court bundle production, in a legal environment

To apply for this General Office and Reprographics Assistant role in London, please submit your CV today.