Head Teachers PA/Office Manager

Job Overview

We are seeking a highly organised, proactive and professional Personal Assistant (PA) to provide confidential and comprehensive administrative support to the Headteacher of a busy and dynamic school.

This is a key position within the school's leadership team, requiring excellent organisational skills, discretion and the ability to manage competing priorities in a fast-paced educational environment.

The successful candidate will act as the first point of contact for the Headteacher, helping to ensure the smooth and efficient running of the Headteacher's office.

Key Responsibilities

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Provide high-level administrative and confidential secretarial support to the Headteacher.

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Manage the Headteacher's diary, appointments, meetings and schedules.

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Organise meetings, prepare agendas, take minutes and distribute follow-up actions.

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Handle incoming telephone calls, emails and correspondence professionally.

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Draft, proofread and prepare letters, reports, presentations and other documentation.

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Maintain accurate and confidential records, ensuring sensitive information is handled appropriately.

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Act as a professional point of contact for parents, staff, governors, external agencies and visitors.

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Coordinate meetings with senior leaders, governors and other stakeholders.

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Assist with the preparation of reports, school documentation and leadership communications.

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Monitor deadlines and ensure important actions and follow-ups are completed.

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Provide general administrative support to the Senior Leadership Team when required.

Essential Skills and Experience

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Previous experience in a PA, Executive Assistant or senior administrative role.

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Excellent written and verbal communication skills.

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Strong organisational skills with the ability to prioritise a busy workload.

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High levels of accuracy and attention to detail.

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Confident IT skills, including Microsoft Word, Excel, Outlook and PowerPoint.

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Ability to work independently, use initiative and meet tight deadlines.

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A professional, approachable and confident manner.

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The ability to handle confidential and sensitive information with discretion.

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Experience working within a school or educational environment would be advantageous.

Personal Attributes

The ideal candidate will be:

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Proactive, reliable and highly organised.

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Calm and composed when working under pressure.

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Approachable, professional and confident when dealing with a range of stakeholders.

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Discreet and trustworthy, with a strong understanding of confidentiality.

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Flexible and adaptable, with a positive, can-do attitude.

Safeguarding

The successful candidate will be expected to demonstrate a commitment to safeguarding and promoting the welfare of children and young people. All appointments will be subject to satisfactory pre-employment checks, including an enhanced DBS check in accordance with current safeguarding requirements