Heads PA / Pastoral Administrator

CONTRACT/POSITION DETAILS

Location Manchester

Position Heads PA / Pastoral Administrator

Type of work Long term school administration

Start date September 2026

Duration / Likely Duration July 2027

End date (if applicable) July 2027

Contract type - Temporary

Full time/part time Full

Minimum rate of pay - GBP115/day

Hours 8:00am to 3:30pm

Key Responsibilities

Headteacher's PA Duties to include:

• Provide comprehensive and confidential administrative support to the Headteacher.
• Manage the Headteacher's diary, appointments, meetings and correspondence.
• Prepare agendas, reports, presentations and meeting documentation.
• Coordinate school events, visits and stakeholder meetings.
• Act as a professional first point of contact for visitors, parents and external agencies.
• Record and distribute meeting minutes where required.
• Support governance activities and administrative requirements.
• Handle sensitive information with the highest level of confidentiality.

Pastoral Administration Duties to include:

• Provide administrative support to the pastoral and safeguarding teams.
• Maintain accurate student records and pastoral documentation.
• Support attendance monitoring and follow-up procedures.
• Assist with behaviour, wellbeing and pastoral tracking systems.
• Liaise with parents/carers regarding pastoral matters as directed.

About You

We are looking for someone who:

• Has experience in a senior administrative, PA or school-based administrative role.
• Possesses excellent organisational and time management skills.
• Can manage competing priorities and work effectively under pressure.
• Has outstanding communication and interpersonal skills.
• Demonstrates tact, diplomacy and professionalism at all times.
• Is highly proficient in Microsoft Office and digital management systems.
• Knowledge of Arbour and/or SIMS is desirable.
• Experience within an educational setting is desirable but not essential.

Eligibility / Requirements

• Hold Right to Work in the UK
• Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application
• Provide two professional child related references

The successful candidate will be required to register and have passed all safeguarding/vetting checks with Prospero Teaching in order to fill this vacancy.

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