PA to the Deputy Heads (Pastoral & Welfare)

Overview

PA to the Deputy Heads (Pastoral & Welfare) role at St Edward's School, Oxford. Salary: Competitive salary plus benefits. Contract: Temporary for the Autumn Term (until 5 December 2025). Hours: Full time, term time only. Required: ASAP.

The role

If you are a highly organised and experienced administrator, St Edward's Oxford has an exciting temporary opportunity to provide essential secretarial and administrative support to the Deputy Heads (Pastoral and Welfare). You will support the day-to-day running of the Pastoral Office by handling enquiries, drafting correspondence, minuting meetings and managing diaries on behalf of the Deputy Heads.

You will also assist with the administration and renewal of Child Student Visas, including preparing CAS statements for applications, conducting the UKVI required “Right to Study” checks for pupils on school-sponsored visas, and maintaining up-to-date records of passports and other documentation for all international pupils.

Requirements include previous experience in a senior secretarial or PA role, professionalism, discretion and confidentiality, with excellent communication, organisational and teamwork skills. Strong IT skills and familiarity with MS Office are essential. The contract may be renewed for further terms by mutual agreement.

Responsibilities

• Provide high-level secretarial and administrative support to the Deputy Heads (Pastoral & Welfare)
• Manage diaries, handle enquiries, draft correspondence and minute meetings
• Support administration and renewal of Child Student Visas; prepare CAS statements; perform Right to Study checks; maintain records for international pupils
• Collaborate with school teams to ensure smooth operation of the Pastoral Office

Qualifications

• Experience in a senior secretarial or PA role
• Professionalism, discretion and confidentiality
• Excellent communication, organisational and teamwork skills
• Strong IT skills and MS Office proficiency

Benefits of working at St. Edward’s

• Pro-rata of 30 days’ annual leave
• Free meals during term time
• Support for CPD and further qualifications
• Friendly and inclusive working environment
• Free car parking
• Cycle to work scheme
• Employee assistance programme
• Defined contribution pension scheme with Scottish Widows (standard employee contribution 5%, employer 8%)

To apply

Click the apply button to download the application form and full job details.

We reserve the right to interview and appoint before the advertised closing date if a suitable candidate is found; early applications are encouraged.

St Edward’s School is committed to safeguarding and promoting the welfare of children and young people. All staff are required to apply for an Enhanced Disclosure from the Disclosure and Barring Service. We are an equal opportunity employer committed to diversity and inclusion.

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