Legal Operations Specialist

Job Advert: Legal Operations Specialist

12-Month Contract (Potential Temp-to-Perm Opportunity) Location: Warwick, UK (Hybrid working - 3 days onsite per week) Salary: £50,600 - £54,879 per annum Contract Length: 12 Months

The Opportunity An exciting opportunity awaits as our client, a leading FTSE-listed organisation, seeks a talented Legal Operations Specialist to enhance its dynamic Legal Operations function. This initial 12-month contract presents a chance to contribute to the transformation of the legal function, focusing on legal technology, digital transformation, legal spend management, and operational excellence.

The successful candidate will collaborate closely with Legal, Finance, Procurement, Compliance, Digital, and Technology teams to create a more efficient, data-driven, and technology-enabled legal operation.

Key Responsibilities

Legal Spend & Financial Operations

Manage e-billing processes and automated invoice workflows. Monitor legal spend against budgets, identifying variances and trends. Produce legal spend reports, forecasts, and management information. Support governance and financial control processes across the legal function.Outside Counsel & Vendor Management

Maintain panel firm and external counsel records. Support external counsel performance reviews and governance activities. Assist with legal procurement exercises and tender processes. Produce reporting and analysis relating to outside counsel performance and spend.Legal Technology & Digital Transformation

Support the administration and adoption of legal technology platforms such as Legal Tracker, HighQ, Harvey, and Microsoft Copilot. Assist with technology implementations, AI adoption initiatives, and process improvements. Coordinate user support, training, and stakeholder engagement activities. Act as a process owner for legal operations technology and e-billing processes.Data, Reporting & Analytics

Produce operational dashboards and management reports. Analyse legal spend, resource utilisation, and operational trends. Maintain accurate data across legal operations systems. Provide insights that support informed decision-making across the business.Process Improvement

Identify opportunities to streamline and automate processes. Develop guidance documents, training materials, and best-practise resources. Support continuous improvement initiatives across the Legal Operations function.What We're Looking For

Essential Experience

2-5+ years' experience within Legal Operations, legal services, professional services, or a comparable operational environment. Proven experience supporting legal spend management and e-billing processes. Strong reporting, data analysis, and stakeholder management skills. Advanced Excel skills, including Pivot Tables, VLOOKUPs, and financial analysis. Experience working with cross-functional stakeholders across Legal, Finance, and Operations. Excellent communication and presentation skills.Highly Desirable

Recent in-house Legal Operations experience. Familiarity with Legal Tracker or similar legal e-billing platforms. Exposure to legal technology solutions and digital transformation programmes. Experience supporting technology implementations, change management, or process improvement initiatives. Familiarity with HighQ, Harvey, Microsoft Copilot, or similar platforms.Personal Attributes Our client values individuals who are:

Curious and eager to learn Proactive and solutions-focused Adaptable and comfortable working across multiple workstreams Strong relationship builders Confident communicators Motivated by continuous improvement and innovationWhy Apply?

Collaborate within a highly visible and growing Legal Operations team. Gain exposure to AI, legal technology, and digital transformation initiatives. Work alongside senior legal and business leaders. Develop experience across legal operations, finance, technology, and change projects. Explore potential opportunities for progression into future permanent positions.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We aim to review applications as quickly as possible. If you have not received a response from us within 48 hours of applying, please assume that your application has been unsuccessful for this particular opportunity.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention