Office Administrator

About the Role

Our client is seeking a highly organized and proactive Office Administrator to join their busy team in Aberdeen . This role is crucial in ensuring the smooth day-to-day operations of the office, providing essential support to staff and contributing to a positive and efficient work environment. You will be the first point of contact for visitors and callers, managing administrative tasks with precision and professionalism. This is an excellent opportunity for an individual with strong administrative skills looking to make a tangible impact within a dynamic organisation.

Key Responsibilities

• Manage and maintain the company's reception area , ensuring it is tidy and presentable at all times.
• Answer and direct phone calls, take messages, and handle general email inquiries efficiently.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Assist with data entry , maintaining accurate and up-to-date records in the company database.
• Manage incoming and outgoing mail and courier services .
• Order and maintain office supplies, ensuring adequate stock levels are kept.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong verbal and written communication skills .
• A professional and friendly demeanor, with a customer-service orientation.

Benefits

• Competitive annual salary.
• Company-provided training and professional development opportunities.
• Generous holiday allowance.
• Pension scheme contribution.
• A supportive and collaborative team atmosphere.