Office & Business Operations Manager

Are you an experienced Office Manager, Practice Manager or Operations Professional looking for your next challenge? Our client, a well-established professional services firm with a strong reputation for delivering high-quality consultancy services across the construction and property sectors, is seeking an Office & Business Operations Manager to join their team in Letterkenny. This is a key position within the organisation, working closely with senior leadership and taking responsibility for the smooth day-to-day running of business support functions. The successful candidate will play a vital role in driving operational excellence, supporting business growth, and ensuring efficient administrative, financial and operational processes across the business.

The Role

Reporting directly to the Directors, you will provide operational leadership across finance administration, office management, HR support, marketing coordination and quality management systems. You will also support and supervise administrative staff while identifying opportunities to improve systems, processes and overall business efficiency.

Key Responsibilities

• Finance administration and payroll preparation
• Credit control and supplier management
• Office and facilities management
• HR administration and employee support
• Maintaining and supporting ISO 9001 quality management processes
• Business development and marketing coordination
• Supporting Directors with operational activities
• Supervising and supporting administrative staff
• Driving continuous improvement initiatives across the business
• Managing internal systems, procedures and documentation What We're Looking For
• Minimum 5 years' experience in an Office Manager, Practice Manager, Business Operations or similar role
• Strong background in financial administration
• Experience supporting senior management or leadership teams
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Proficiency across Microsoft Office and business systems
• Ability to manage multiple priorities in a fast-paced environment
• A proactive and solutions-focused approach Desirable Experience
• Experience within construction, engineering, architecture or professional services environments
• Knowledge of ISO 9001 Quality Management Systems
• Understanding of employment legislation and HR processes
• Marketing and social media coordination experience
• Experience managing or mentoring administrative staff What's On Offer? Competitive salary of €45,000 - €55,000 Hybrid working arrangement Company pension scheme Additional annual leave Gym membership Employee Assistance Programme Bike to Work Scheme Wellness programme Company events Sick pay On-site parking Long-term career development opportunities

Apply today

Ready to Take the Next Step? Please send your up-to-date CV and a brief cover note to our Multi-Sector Division for immediate and confidential consideration. Please note: Applications can only be accepted from candidates who already have the legal right to work in Ireland. 3D Personnel is acting as both an Employment Agency and Employment Business in relation to this vacancy. We are committed to equality of opportunity and uphold strict data privacy standards. Our Privacy Policy is available on our website