Office Coordinator - French or Spanish speaker

Our client is a family-run importer of fine French and Spanish wines, working with small, independent wineries that respect tradition and the environment. They are looking for a committed French or Spanish speaking Office Coordinator to join their small and close-knit team.

This is a varied, hands-on 360° role, combining office administration, stock management, logistics, shipping and customs, with occasional warehouse duties. The successful candidate will need to be highly organised, numerate and detail-oriented, while being comfortable working as part of a small team where everyone contributes.

Please note: working hours are 07:15 to 16:30 Monday to Thursday and 07:15 to 14:30 on Friday (39 hours per week). The 07:15 start is non-negotiable.

ROLE of the Office Coordinator:

• Maintaining accurate stock records at all times

• Managing the shipping process, from placing orders through to delivery into the UK duty-paid warehouse

• Ensuring customs, excise and shipping procedures are followed correctly

• Processing data entry and stock transfers

• Processing sales orders and invoicing

• Coordinating general logistics and ad-hoc administrative tasks

• Answering calls from existing and prospective customers

• Taking and processing customer orders, alongside the secretary

• Arranging couriers and deliveries

• Loading and unloading delivery vehicles using a forklift if needed (training provided)

• Willing to support general warehouse operations, including lifting and moving wine cases, if needed

Profile

• French and/or Spanish at intermediate level, ideally

• Previous experience in office administration or a similar coordination role

• Strong committment showed in previous roles

• Experience using computerised stock management systems is highly desirable

• Previous experience in the wine sector, or a strong genuine interest in wine

• Good numerical and IT skills, with the ability to work accurately with order processing and stock management systems

• Knowledge of customs, excise and shipping procedures, both within and outside the EU

• Knowledge of bonded warehousing would be advantageous

• Highly organised, efficient and meticulous, with excellent attention to detail

• Analytical and thorough, with the ability to think laterally and solve problems

• Excellent communication skills and a strong team-player mentality

• Comfortable working in a small team where collaboration and flexibility are essential

• Physically able to carry out warehouse duties, including lifting wine cases

• Forklift experience would be an advantage, although full training can be provided

• Must be willing and able to start work at 07:15 every morning – non-negotiable

Salary & Benefits

• £30,000 – £40,000 per annum, depending on experience and skills

• Additional benefits to be confirmed