PA to Director of Finance

Downey Osborne is partnering with a leading organisation to recruit a PA to Director of Finance. This is an excellent opportunity for an organised, proactive and detail-focused individual to provide high-level support to a Director of Finance, helping to manage priorities, coordinate key activity and ensure the smooth running of the finance function.

The successful candidate will enjoy a varied role with genuine responsibility, working closely with senior leadership in a professional and supportive environment.

• Hybrid and flexible working
• Employee discounts and referral bonus
• Employee Assistance and wellbeing support
• Sabbatical leave
• Learning and career progression opportunities
• Employee recognition and long service awards
• Additional annual leave with length of service
• Social and team activities

About You

• Previous experience in a PA, Executive Assistant, Senior Administrator or similar role
• Experience supporting senior management would be highly desirable
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Confident managing competing priorities and changing deadlines
• Professional, personable and approachable manner
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
• Ability to handle confidential and sensitive information with discretion
• Ability to work independently and use initiative
• Calm and organised when working under pressure
• Proactive approach, with the ability to anticipate requirements

About Your New Role

Always

• Manage the Director of Finance's diary, meetings and competing priorities.
• Act as a key point of contact for the Director, handling calls, correspondence and queries.
• Maintain a high level of confidentiality when dealing with sensitive information.
• Prepare correspondence, reports, presentations, agendas and meeting documentation.
• Coordinate meetings and ensure relevant information is available in advance.
• Maintain accurate records, databases and filing systems.
• Liaise with internal and external stakeholders on behalf of the Director.
• Monitor key actions and deadlines to ensure nothing is overlooked.

Often

• Take minutes at meetings and follow up on agreed actions.
• Research and collate information for meetings, reports and presentations.
• Support the Director with projects and strategic initiatives.
• Coordinate project actions, timelines and deliverables.
• Prepare reports and analysis to support decision-making.
• Arrange travel and meeting logistics.
• Develop and maintain systems and processes to improve organisation and efficiency.
• Provide support across the wider finance and administrative team.

Occasionally

• Assist with wider organisational projects and events.
• Support the coordination of senior management activity.
• Provide additional administrative support across the business.
• Assist with ad hoc projects and tasks as required.

Never

• Lose sight of priorities when plans change.

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